Bid Coordinator (Early Careers Opportunity)
Kinly, Sunbury-On-Thames, England, United Kingdom
Role: Bid Coordinator
Contract Type: Full-time, Permanent
Location: Sunbury-upon-Thames or London, UK (hybrid working available, minimum 3 days on-site and 2 days working from home. 2 days must be based in the Sunbury office. Please check location/the commute before applying.)
Salary: £30,000 – £35,000 (dependent on experience) plus company benefits and superb progression/training opportunities.
Interview Process: Two stage (Virtual and Face-to-face)
Yorktel-Kinly is a unified global leader in collaboration, systems integration, and managed services. We focus on transforming workspaces, simplifying complexity, and empowering people. Our in-house expertise includes AI‑powered room monitoring, 24/7 support, and a unique enterprise service layer, enabling us to operate with greater agility, efficiency, and precision. With 27 offices in 11 countries, 1,600 colleagues, 900 specialist accreditations, 40 years of professional experience and 2,500 customers, we are delivering scalable, secure, and sustainable solutions worldwide.
Key responsibilities
* Supporting the Bid Manager in the management of the end‑to‑end bid process.
* Creating written content for bid submissions, ensuring clarity, consistency, and alignment with the client’s needs.
* Enforcing and developing bid process efficiencies.
* Producing a bid plan for each tender and ensuring it is adhered to throughout the bid process.
* Scheduling crucial meetings and deadlines (e.g. Deal Qualifications, Bid kick‑offs, Clarification deadlines, Checkpoint calls, Storyboarding sessions, Submission deadlines and Commercial reviews).
* Coordinating post‑submission follow‑ups and capturing bid feedback/outcomes to drive future improvements.
* Maintaining bid tracker data and ensuring comments, statuses and values are always up‑to‑date and that changes are communicated effectively to stakeholders weekly.
* Ongoing management and enhancement of bid library content alongside contributing Subject Matter Experts (SMEs).
Future skills profile
* Ability to succeed with different personality types.
* Analytical thinking and ability to understand complex client requirements.
* Ability to tailor responses to client needs.
* Ability to create high‑quality documentation and presentations.
* Ability to manage multiple deadlines.
Future qualifications
* APMP Foundation (Association of Proposal Management Professionals) certification is a plus.
Skills and experience required
* Excellent work ethic.
* Self‑motivated with a proactive approach to tasks and improvement.
* Excellent written and verbal communication skills.
* Desire to understand our business offerings.
* Strong organisational and time‑management skills.
* Ability to work independently and use initiative.
* Detail‑oriented.
* Creative.
* Excellent attention to detail.
* Team player with strong interpersonal and collaboration skills.
* Ability to work under pressure.
Other
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Desirable skills
* Adobe InDesign.
* Demonstrable work experience in similar markets/sectors.
Reasonable adjustments and alternative formats
If you are selected for interview and need any reasonable adjustments made for your interview, please let the Talent Acquisition team know at the point of scheduling. If you do require details of the vacancy or the application process in an alternative format, please either email jobs@kinly.com outlining your requirements; or you can view the vacancy via the Kinly page on Vercida which allows you to customise the content so that you can review in a way that works best for you.
Equal Opportunities
Yorktel-Kinly is committed to providing equal opportunities in employment. All qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other protected characteristics. We welcome your application.
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