Assistant Medical Secretary - Obstetrics and Gynaecology (INTERNAL)
The purpose of this role is to provide secretarial support to the clinical team in Obstetrics and Gynaecology by typing letters and reports, dealing with telephone queries and ensuring appropriate diagnostic investigations are arranged.
Main duties of the job
To type clinic letters, correspondence, reports from digital dictation for the Consultant, Middle Grade and junior medical staff in adherence with standard turnaround times.
To manage own work ensuring all clinic letters are typed in chronological order.
To ensure signed correspondence is checked and dispatched daily.Forwarding letters/reports by either: - post, telephone or e-mail as required.
To ensure any dictated requests are actioned appropriately and to notify the relevant.
Daily review of cancer escalations liaising with clinicians/colleagues to ensure patients are treated in line with national key performance indicators
Booking follow up appointments to ensure patients receive their care in the clinically requested timescales
Covering of Medical Secretaries for annual leave or sickness, if required.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South Warwickshire NHS FT, the George Eliot Hospital NHS Trust and Worcestershire Acute Hospitals NHS Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care we'd want for our family and friends.
More than 3,500 people work for the Trust - they tell us it's a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time...all the time.
Job responsibilities
For more information about the role and responsibilities please see the attached job description and person specification.
Person Specification
Education & Qualifications
* Educated to GCSE standard or equivalent - 5 subjects to include Mathematics and English
* RSA typewriting/word processing stage II or equivalent.
* Computing Qualification - ECDL or equivalent
Skills, Knowledge & Abilities
* Ability to effectively communicate both verbally and in writing to a wide range of people.
* Ability to provide cover for consultant secretaries
* Ability to prioritise, organise and manage workload without supervision.
* Previous experience of dealing with the public.
* Previous secretarial experience of equivalent
Experience
* Experience of working in a busy office environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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