Purpose of the Role To provide essential administrative support to the Bid & Administration Manager and Managing Director, assisting in document management, tender coordination, and marketing activities. The role plays a key part in ensuring smooth operations across bid, marketing, and accreditation functions, with visibility over all company activities to support overall business growth. Key Responsibilities Bid & Marketing Administration Tender Management: * Receive, process, record, and track all incoming tenders to ensure timely responses and compliance with deadlines. * Review documents against registers, unzip and store files appropriately, ensuring file paths support audit compliance. * Support tender submissions by creating and formatting high-quality deliverables and monitoring progress. Team Liaison & Document Collation: * Liaise with Operational Teams to gather information, including CVs and organograms, for tender submissions. * Maintain accurate internal tracking systems for tender submissions, deadlines, and outcomes. Portal & Clarification Management: * Keep tender and accreditation portals updated with current company documentation. * Monitor and track tender clarifications, raise and review queries, and ensure timely, complete responses. * Manage document version control and track clarification deadlines. Content & Presentation Support: * Assist with preparing, formatting, and distributing bid documents using tools such as PowerPoint, Word, and Canva. * Maintain professionalism and confidentiality in all bid-related communications and materials. * Support the creation and maintenance of project documentation and marketing content. Bid Library Development: * Collaborate with the Bid & Admin Manager to expand and improve bid library content (CVs, case studies, themed responses for sectors such as Healthcare, Education, Decarbonisation, etc.). * Support the integration of new tools and technologies, including AI software, to enhance bid processes. Accreditation Administration * Collate and maintain evidence required for the renewal of key accreditations (e.g., Constructionline, CHAS, SafeContractor, BlueSky, FPA, Fire Aware). * Provide administrative support for both existing and new accreditation applications under the guidance of the Bid & Admin Manager. General Administrative Support * Assist with updating company websites and blog posts in line with brand guidelines. * Support the creation of marketing materials and documentation as needed. * Provide second-line telephone support by answering calls, transferring, and taking messages. * Manage diary entries and scheduling for bid-related staff and the wider Bid Team. * Carry out ad hoc duties as assigned by Directors, Office Heads, Project Managers, or the Group Administration Manager. Key Attributes & Skills Required * Strong organisational and time management skills * Excellent written and verbal communication * Attention to detail and high standard of document formatting * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with tools like Canva * Ability to maintain confidentiality and manage sensitive information * Comfortable working independently and as part of a team * Experience or interest in bid writing, marketing, or document control is an advantage * Willingness to learn and adapt to new systems and technologies