Job Details
Location: Surgical Ambulatory Clinic and Ward 208, General Surgery, Aberdeen Royal Infirmary.
Salary: £29,103 – £31,409 per annum (pro‑rated).
Contract: 9‑month fixed‑term secondment.
Hours: 18.5 hours per week.
Job Summary
An opportunity has arisen for an experienced and organised administrator to join the Surgical Ambulatory Care and Ward 208 General Surgery team at Aberdeen Royal Infirmary. This 9‑month fixed‑term secondment will support the efficient running of the service and contribute directly to patient safety and hospital flow.
Job Purpose
The postholder will provide administrative, clinical support, and coordination duties within the Surgical Ambulatory Clinic. This includes maintaining accurate patient information, supporting clinical teams, coordinating clinical and radiology request forms, and ensuring effective communication across multiple hospital departments.
Main Duties
* Coordinate daily clinical administrative duties within the Surgical Ambulatory Clinic.
* Maintain accurate patient information using NHS Grampian IT systems.
* Collate referral, admission, and discharge data for management and audit reporting.
* Coordinate clinical and radiology request forms in line with service processes.
* Request blood tests and transport/submit samples to the laboratory.
* Assist with patient feedback processes and routine data collection.
* Transport patients to scanning departments (e.g., Radiology) to support patient flow.
* Work collaboratively with clinical teams, ward staff, portering services, SAS, radiology, and external agencies.
Essential Qualifications
* Strong administrative and organisational skills.
* Good IT skills, including Microsoft Word and Excel.
* Ability to prioritise tasks and work independently using initiative.
* Effective verbal and written communication skills.
* Ability to remain calm in a fast‑paced clinical environment.
* Ability to work effectively within a multidisciplinary team.
Desirable Qualifications
* Previous experience within NHS Grampian.
* Familiarity with NHS systems such as TrakCare.
Additional Information
PVG clearance is required. Applicants must meet the essential criteria outlined in the Person Specification. Because this post is a secondment, if you are a current NHS Grampian employee please seek permission from your current line manager to agree to the secondment in principle before submitting your application. This role provides excellent development opportunities for those seeking to expand their operational and administrative skills in a clinical setting.
Additional Information For Candidates
From 1/4/26, the Agenda for Change full‑time working week will reduce from 37 to 36 hours per week. Part‑time hours will be reduced pro‑rata. There will be a corresponding increase in the hourly rate so pay will not be affected.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need adjustments during the recruitment process, please contact our recruitment team at gram.recruitment@nhs.scot.
Equal Opportunity Statement
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
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