Owen Reed is looking to recruit a Legal PA to support a Employment, Labor and Pensions team for a top law firm in Birmingham.
As a Legal PA in our Employment, Labor and Pensions team, you will deliver high-level support to a group of stakeholders. You’ll take ownership of daily administrative and project-based tasks while ensuring top-tier client service.
Key Responsibilities
Stakeholder & Client Support
Conduct regular 1:1s with stakeholders to align on priorities and upcoming actions
Liaise confidently with internal and external clients
Draft clear, professional replies to incoming correspondence
Act as a key point of contact during stakeholder absences
PA & Administrative Excellence
Proactively manage inboxes and calendars, coordinate meetings and complex travel arrangements
Organise internal and client meetings (virtual and in-person), including agendas and logistics
Maintain confidentiality while handling sensitive documents and information
Assist in the preparation of pitches and PowerPoint presentations
Collaborate with Document Production for larger pieces of work
Workflow & Matter Management
Manage client and matter opening, working closely with relevant support teams
Oversee the lifecycle of stakeholder requests from start to finish
Delegate appropriately to billing, finance, document and admin support teams
Ensure compliance with firm-wide policies and client protocols
Financial Administration
Coordinate billing and other financial processes
Support monthly reporting and expenses
Ensure all processes adhere to compliance and regulatory standards
Marketing & Business Development
Assist in planning and executing events
Manage event communications, materials, and digital guest lists
Technology & Process Improvements
Use firm technology to manage workflows, collaborate, and research
Maintain data rooms and electronic records efficiently
Advocate for process improvements and tech-driven productivity
Contribute to team-wide initiatives, including mentoring, community work, and D&I
What We’re Looking For
Proven experience as a Legal PA or in a comparable professional setting
Exceptional communication and stakeholder engagement skills
High-level organisational skills and the ability to multitask and prioritise
Proactive problem solver with strong initiative and accountability
Strong attention to detail, especially in written and document-based work
Excellent technical skills : Microsoft Outlook, Teams, Word, PowerPoint (Copilot knowledge a plus)
Collaborative team player who contributes positively to team culture
Adaptability to change, hybrid working, and evolving business needs
Strong client service orientation, with a focus on quality and relationship building
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