Main area admin and clerical Grade Band 3 Contract Permanent Hours
* Full time
* Part time
37.5 hours per week (34.50 hours per week) Job ref 279-7266898-AUG25
Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Princess Royal Hospital Town Haywards Heath Salary £24,937 - £26,598 per annum pro rata Salary period Yearly Closing 11/09/2025 23:59
Band 3
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.
Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First. In fact our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
As part of our commitment to access for all, please see the different ways you can access the application form:
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
** THIS POSITION IS ONLY OPEN TO CURRENT UNIVERSITY HOSPITALS NHS FOUNDATION TRUST EMPLOYEES **
To work within the nurses’ station, within the clinical area alongside all clinical staff and patients. To provide a comprehensive and efficient operational and clerical service to the A&E co-ordinator and emergency care team, ensuring all work is prioritised according to the demands of the department. This will include aiding inclusive of communication, target and performance adherence, quality data capture and assisting in positive flow-through. The Flow Coordinator will contribute to the smooth and efficient running of the department. Operations Assistant October 2015 2 The post holder will work under the supervision of the A&E co-ordinator/Shift Leader and management from the Administration Manger for the Acute Floor. The Flow Coordinator will be responsible for managing their own workload in conjunction with demands from varying members of the Emergency Care MDT. The Flow Coordinator will contribute to the smooth and efficient running of the Department. Acute floor knowledge is essential to this role.
Main duties of the job
· Often attend to the bereaved or distressed. This may include but is not exhaustive to comforting both relatives and patients following traumas or medical emergencies, caring for individuals who have been immediately affected by death of a loved one, communicating with and tending to individuals who are confused, intoxicated or abusive.
· Required to work flexible shifts, weekends, and unsociable hours, at times asked to stay on past shift if department is under pressure.
· Communicate and work within a stressful, time-conscious environment with high potential for abuse or being witness to harrowing and distressing sights.
· Will be expected to work at speed with a high level of accuracy. This includes patient contact, manual handling, manipulating heavy equipment and transferring patients and equipment.
· Must be prepared to work effectively whilst being exposed to frequent highly distressing or highly emotional circumstances. Daily exposed to highly distressing and emotional circumstances such as dealing with relatives of deceased patients, paediatric death and trauma.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
· Have an extensive working understanding of medical terminology to enter data into the correct diagnosis sections of Symphony, the stand-alone A&E IT system. This includes understanding and inputting diagnoses and treatments, writing x-ray forms, pathology forms, GP letters etc.
· Maintain accurate and complete records for all patient attendances, including admitting and discharging patients on symphony where appropriate. Be able to provide reports on selected patients as required within very short time frames; thereby ensuring BSUH can demonstrate compliance with national standards and targets.
· Ability to use Symphony system to review patient information and track notes.
· Understand and read patient’s notes and diagnoses to translate this information competently onto the symphony system.
· Sound knowledge of the Emergency department processes and pathways to assist in patient flow management effectively. This would be achieved through in house and external training and development. This sound knowledge enables the post holder to use their own judgement to pre-empt next actions, from several options, for example requesting monitored beds for cardiac patients or side rooms for patients with potentially infective illnesses on behalf of the nurse coordinating the given area.
· Identify and report IT and equipment problems as per protocol, whilst providing advice and guidance to multidisciplinary team members concerning computers, computer programmes and printers. Responsible for ensuring stationery and certain other stock item supplies are maintained.
Person specification
* Experience and ability to work in multi-professional teams
* knowledge of the acute floor or equivalent
* Proven organisational skills and ability to prioritise workload with interruptions and changing priorities
* knowledge of symphony
* Good Understanding of policies and proceedures
* Good telephone manner and excellent customer service skills.
Equality, Diversity & Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role).
* Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria.For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications
Further Information
For help with the application process for Nursing vacancies, please email uhsussex.nursingteam@nhs.net.
For help with the application process for Non-Nursing vacancies, please email uhsussex.nonnursingteam@nhs.net.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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