Job Description
Job Title: Compliance CoordinatorLocation: West Malling, KentWorking Hours: Full-time, 40 hours per weekSalary: Up to £32,000 per annum (depending on experience)Contract Type: Permanent
About the Role
We are seeking a proactive and detail-oriented Compliance Coordinator to join our facilities Management team on a key public sector contract based in West Malling, Kent. This role is essential in ensuring that all Planned Preventative Maintenance (PPM) tasks are delivered efficiently, cost-effectively, and in full compliance with legal and contractual obligations.
You’ll play a pivotal role in improving operational systems and processes, managing compliance documentation, and supporting both internal teams and supply chain partners.
Key Responsibilities
* Schedule and coordinate meetings, task forces, and compliance-related communications
* Maintain a robust and efficient document management and filing system
* Monitor and manage PPM tasks to ensure compliance with contract KPIs
* Prepare monthly reports and manage KPI failure processes where applicable
* Identify and assess regulatory risks, supporting policy and process updates
* Liaise with supply chain partners to ensure timely completion of planned maintenance
* Conduct audits and ensure documentation is ready for review
* Manage fleet key security and documentation
What We’re Looking For
* Proven experience in a supervisory or compliance-related role
* Strong understanding of compliance processes and data analysis
* Proficiency in Microsoft Office 365 and BIM systems
* Excellent communication, leadership, and organisational skills
* Facilities Management qualifications (desirable)
* IOSH 3-day or NEBOSH certification
* Experience with Concept CAFM and superuser-level responsibilities
* A confident, reliable, and professional individual with a strong work ethic
What We Offer
* A collaborative and inclusive working environment
* Opportunities for professional development and career progression
* Flexible working arrangements considered
* Commitment to diversity, equity, and inclusion
* Supportive adjustments throughout the recruitment process if required