ROVOP is a global ROV specialist. Our core focus is the provision of high performing assets and personnel to deliver exceptional subsea operations. Our history and market reach in subsea robotics services position ROVOP as a partner of choice for major players across multiple sectors. ROVOP’s long-proven ability to deliver complete ROV solutions reduces risk and cost for customers while maximising safety and operational performance.
Having been acquired by the Edison Chouest family of companies in May 2024, we now have a remarkable opportunity for further growth and innovation.
Position Overview
The Crewing Coordinator is responsible for all aspects of ROV crewing and logistics as per project allocation and as directed by the Crewing Team Lead and Project Managers. In addition, you will also assist in other tasks as directed to ensure the Operations department runs efficiently.
Key Duties and Responsibilities
* Responsible for the scheduling and facilitation of offshore personnel crew changes and working closely with department Planner.
* Provide comprehensive Visa and travel coordination, working with external Visa and travel management provider.
* Schedule flight arrangements, accommodation and organise any other logistical requirements.
* Track all personnel movements for project mobilisation and crew changes, keeping all personnel notified of mobilisation dates, rotations, base working, and training days.
* Track and process expenses and timesheets, ensuring completion as per the submittal requirements of payroll. Deal with any associated payroll queries and re-direct queries as necessary.
* Assist Project Managers in ensuring the efficient delivery of projects.
* If required, assist with the Organisation of PPE and kit requirements for offshore personnel.
* Prepare project assignment notes, travel letters and any other travel or project information.
* Assist with the preparation of regular monthly invoices.
* Coordinate project and client specific personnel certification e.g., medicals and safety training, with the Training and competence team.
* Gather the relevant data from all individuals travelling to operations in relation to obtaining visas.
* Support and apply for any client required documentation – i.e., LOI’s etc.
* Participate in the department & emergency on-call response rota.
* Any other support required within the operations team.
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