Job Description
We are seeking an highly organized Executive Assistant to support the operational needs of members of the Product & Customer Organisation Exec Team. This role is pivotal in facilitating the smooth execution of daily tasks and long-term projects by providing comprehensive administrative support.
This role is ideal for a proactive and dedicated individual looking to contribute to the efficiency of our leadership team. If you are committed to excellence and thrive in a fast-paced environment, we would like to hear from you.
Key Responsibilities:
* Diary and Email Management: Maintain day-to-day diary schedules and manage extensive email communications, ensuring leaders are on time and prepared for meetings, including preparing briefing documents.
* Meeting Coordination: Organize internal and external meetings, including room bookings and preparing necessary documents, while liaising with key stakeholders.
* Notes and action plans: Take notes during meetings and mark the actions that need to be done, ensuring everyone with an action is aware of what they need to do.
* Event Planning: Coordinate regional events and handle logistical aspects to support the SVP and leadership team.
* Document Preparation: Create and edit presentations, reports, and documents using PowerPoint, Excel, and Word as and when required.
* Financial Administration: Process and review expenses and other financial requests for the SVP, ensuring adherence to company policies.
* Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation for the SVP and his SLT
* Stakeholder Communication: Serve as the primary contact for regional queries and office-related tasks, liaising with internal and external stakeholders.
* Projects: undertake projects on a regular basis.
* Personal Assistant Duties: Handle ad-hoc personal tasks and administrative duties as required.
Qualifications
* High level of education
* Experience in a similar PA/EA position
* Experience of working in the software/technology industry an advantage
* Proven history of supporting remote, global leaders across different time zones is preferred
* Ability to manage multiple tasks in a timely manner
* Flexibility: Available for support outside standard office hours when necessary.
* This is an hybrid role: 3 days at week in the office
Personal skills and qualities:
* Uses initiative with minimal supervision
* Strong communication and interpersonal skills, capable of working with senior executives and external stakeholders.
* Discretion and confidentiality in handling sensitive information.
* Problem solver with can do attitude
* Dedicated to the quality and accuracy of projects from inception to completion
* Reliable, trustworthy and ability to maintain confidentiality at all times
* Can manage a heavy workload with strict deadlines
* Excellent organizational skills with the ability to priorities, multi-task and co-ordinate workloads and work under pressure to meet deadlines
* Good time management skills
* Flexible and willing to take on ad-hoc tasks
* Comfortable working independently and as part of a team
Technical skills:
* MS Office applications – excellent level
* Good IT skills and the ability to produce reports and manage data
* Social media applications (Internal use)
Additional Information
We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.