Team Coordinator (Convenings)
Are you ready to play a vital role in shaping fairer and more inclusive societies? As a Team Coordinator (Convenings), you will support the planning, logistics, and technical delivery of impactful online and in-person events. If you love organisation, technology, and making a difference, this role offers a fantastic opportunity to grow and contribute to meaningful work.
Team Coordinator (Convenings) Responsibilities
This position will involve, but will not be limited to:
Planning and managing the logistics of online and in-person events to ensure seamless delivery, supporting organisational objectives.
Developing and maintaining online event systems such as Zoom, and other community platforms to facilitate engaging convenings.
Creating registration links, moderating online chats, managing AV settings, and supporting technical aspects of virtual events.
Collating attendance data and managing post-event analytics to evaluate success and inform future virtual event planning.
Providing day-to-day IT support and troubleshooting, ensuring all virtual and physical technology operates effectively.
Supporting back-end website management and content updates on Webflow, ensuring information is accurate and accessible.
Collaborating with colleagues across departments to deliver high-quality and impactful convenings aligned with strategic goals.
Team Coordinator (Convenings) Rewards
A fixed-term contract for 12 months, offering stability and the chance to make a real impact.
Comprehensive benefits package including pension scheme, private health insurance, and 30 days' leave plus public holidays.
Flexible working arrangements, with at least two days per week on-site and opportunities to participate in offsite events.
Opportunities for professional development and working on innovative, global projects.
A supportive team dedicated to social equity and impactful change.
The Company
Our client is a pioneering organisation. They foster a culture of inclusivity, innovation, and continuous learning, emphasising long-term impact and societal betterment. They value integrity, social responsibility, and collaborative action, striving to create healthier, fairer communities globally.
Team Coordinator (Convenings) Experience Essentials
Proven experience in supporting leadership or equity-related programmes.
Extensive experience organising virtual and in-person events, including logistics and technical support.
Strong IT skills, with proficiency in MS Office, Zoom Events, CRM systems, and Webflow.
Ability to create engaging online registration portals, manage online communities, and moderate virtual interactions.
Well-versed in managing AV equipment and supporting complex technical requirements.
Experience of planning and logistics for in-person events
Excellent organisational and administrative skills, with the ability to work independently and as part of a team.
Experience working in agile environments with adaptable processes.
Location
Based in central Oxford, the position involves a minimum of two days onsite per week, primarily on Monday and Tuesday. The role requires travel to offsite events a few times a year, and flexibility to work outside core hours for global online events may be necessary. Expect some travel and event presence outside of Oxford as part of this role.
Action
If you would like to find out more about this excellent opportunity, then please apply online today! We will review all applications and respond promptly.
Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn