Job overview Closing Date: 22.03.26 Shortlisting to take place after closing date: commencing 23.03.26 Interview expected to take place in the week following shortlisting: commencing 30.03.26 Due to current Home Office Guidelines, Bradford Teaching Hospitals NHS Foundation Trust is unable to provide sponsorship for this role. The job holder will be responsible for the provision of a comprehensive administrative and secretarial service to a Medical Team across a number of Clinical Services. Advert Responsible for the provision of a range of administrative and secretarial duties related to patient pathway management, including diary management, audio transcription and word processing of clinical letters, production of reports and other correspondence as required by the Medical Team. With support and guidance act as a point of contact and be responsible for the dissemination of information, messages and enquiries for the Medical Team, liaising with multi-disciplinary team members, other health professionals and staff within and external to the Trust. The job holder will have some involvement with Clinicians and Service Managers across the Trust to ensure that patients are treated in accordance with the Trust’s policy and procedures. Working for our organisation Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust: We value people We are one team We care We’re keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients. Detailed job description and main responsibilities Providing administrative/secretarial support to a Medical Team, including diary management, typing, filing, photocopying, opening and distributing mail as appropriate. Use initiative in filtering information and be proactive in dealing with routine matters, seeking support from the Co-ordinator / Medical Secretary. Have an understanding of the Trust’s Access Policy and other National/Local targets ie. Cancer, RTT, and works to the standard operating procedures developed to support patient pathways. To type, clinical letters and discharge summaries, minutes of meetings, medical reports, results letters. Assist with any data collection and entry required as service level. Deal with telephone enquiries from patients, relatives, etc, which may be of a sensitive nature, in a constructive and sympathetic manner, referring to the appropriate person where necessary. Maintain efficient office systems, and maintain a booking out system for all notes (mini packs). To ensure accuracy when administering relevant IT systems. The systems include EPR and System One and other local IT systems. Have an understanding of the Trust’s Access Policy and other local/national targets ie RTT, Cancer. Works in close liaison with the Co-ordinator/Medical Secretary and other administrative/ secretarial team to assist in the smooth running of the Medical Team’s and administrative/ secretarial service. Works to the SOP’s developed to support patient pathways. Assist in the training of new staff. This may include supervising junior staff during periods of absence of the Co-ordinator / Medical Secretary. The job holder will contribute to the effective and efficient running of the service highlight any areas where efficiency can be realised. The jobholder will support the Medical Team in implementing new ways of working, revised operating procedures and policies alongside general improvements to processes and practice.