Job Role: Managing the day-to-day running of a Civils Repair and Maintenance (R&M) Contract involves a variety of operational and administrative tasks. Here’s a breakdown of key activities and responsibilities to ensure smooth daily operations: Project Planning and Scheduling Develop Work Schedules: Plan and schedule repair and maintenance activities to minimize disruption to services and ensure efficient use of resources. Prioritize Tasks: Assign priority to tasks based on urgency, safety, and impact on the network. Resource Management Allocate Personnel: Ensure you have the right team members with the appropriate skills for each task. This might include engineers, laborers, and supervisors. Manage Equipment and Materials: Maintain an inventory of necessary equipment and materials, ensuring they are available when needed. Budget and Cost Control Monitor Expenses: Keep track of expenditures against the budget to avoid cost overruns. Optimize Costs: Look for ways to reduce costs, such as bulk purchasing materials or optimizing crew deployment. Quality Control and Compliance Ensure Standards Compliance: Work must comply with relevant safety, environmental, and quality standards. Conduct Inspections: Regular inspections help ensure work is completed to the required standards and identify any issues early. Health and Safety Risk Assessments: Conduct thorough risk assessments for all activities to identify and mitigate potential hazards. Safety Training: Regularly train staff on safety procedures and protocols. Communication and Coordination Stakeholder Engagement: Keep stakeholders informed about project progress, issues, and resolutions. This includes clients, local authorities, and the public. Coordinate with Other Teams: Work closely with other teams or contractors involved in the network's operation. Documentation and Reporting Maintain Records: Keep detailed records of work performed, including dates, locations, costs, and any issues encountered. Prepare Reports: Regularly report on progress, challenges, and achievements to stakeholders. Emergency Response Preparedness: Develop and maintain emergency response plans for quick and effective action in case of network failures or natural disasters. Rapid Mobilization: Be ready to quickly deploy teams and resources in response to urgent repair needs. Continuous Improvement Review and Feedback: Regularly review processes and seek feedback from team members and stakeholders to identify areas for improvement. Implement Best Practices: Stay updated with industry best practices and incorporate them into your operations. Technology Utilization Use of Software Tools: Employ project management and maintenance software to track progress, resources, and schedules. Data Analysis: Use data analytics to predict maintenance needs and optimize scheduling. Job Responsibilities: Communicate relevant information to those undertaking work, including risk assessment briefings, toolbox talks and safety alerts Conduct regular site safety inspections and record findings on the standard report forms. Follow up actions from your inspections that cannot be immediately resolved to close down. Intervene constructively if you see unsafe acts or conditions Seek advice from your manager or the Health and Safety Manager/Adviser as required. Ensure that contractors who carry out work on our behalf, work in a safe and proper manner and that they follow all agreed health and safety procedures Participate in accident and incident investigation with the aim of preventing recurrence. Encourage the site teams to report incidents and make full use of the hazard reporting system. Answer Customer queries. Answer Client queries. Inspect & allocate new jobs when required. Inspect completed jobs & collate tracksheets, including post works and liaise with the commercial team. Complete & submit SRR’s & MOS423 forms. Conduct Disciplinaries / investigate incidents. Provide 3rd party damage information to client when required. Complete & submit site specific method statements / H&S460 / SCO. Compile weekly Timesheets. Set up and conduct team meetings. Set up and conduct supervisor meetings. Submit Holiday requests. Compile OOH Standby rota. Be part of the CEC or Escalations rota. Inspect supervisor site audits, sign off & send to SHEQ. Complete Site audits as per guidelines. Action SHEQ site audits as required. Instruct team or complete TBT’s & send attendance sheet to SHEQ. Technical Specification (Experience/Knowledge/Qualifications) Ability to prioritise reactive immediate works Organisation is key Ability to communicate with people of all levels Flexibility Level headed Experience in a similar role Good verbal and written communication skills Use of Microsoft Office applications – intermediate knowledge of Excel Confident and positive Committed and enthusiastic Accurate and timely provision of information