Job overview
Join our dynamic Medical Staffing Team as a Senior Medical Staffing Officer and play a vital role in supporting Doctors in Training across Lewisham and Greenwich NHS Trust. You’ll lead on junior doctor rotations, manage end‑to‑end recruitment and onboarding processes, and ensure accurate ESR setup and pay for all trainees. Acting as a specialist advisor, you’ll provide expert guidance on the 2016 Terms and Conditions for Doctors in Training, resolve complex pay queries, and work closely with NHS England, Royal Colleges, Finance, Medical Education, and clinical teams.
Main duties
Lead and coordinate all junior doctor national rotations, ensuring smooth delivery and timely communication with NHS England and internal departments.
Oversee the preparation and issuing of work schedules for Doctors in Training, including Less Than Full Time (LTFT) trainees.
Manage end‑to‑end recruitment and onboarding processes, ensuring all pre‑employment checks, clearances, and ESR entries are completed accurately and on time.
Act as the first point of contact for medical staffing queries, providing expert advice on the 2016 Terms & Conditions for Doctors in Training.
Handle and resolve complex pay queries, liaising closely with payroll and Finance to ensure accurate payments and vacancy management.
Issue honorary contracts and ensure compliance with Trust policies and employment standards.
Coordinate rotation gaps and liaise with departments to arrange Clinical Fellows where needed.
Support Doctors in Training with relocation expenses, maternity/paternity processes, and employment documentation (e.g., ILR letters, certificates of employment).
Supervise the Band 4 Medical Staffing Officer and support junior team members, including training and day‑to‑day oversight.
Attend regional and local medical HR meetings, representing the Workforce Directorate.
Contribute to workforce reporting, data management, and departmental improvement initiatives.
Working for our organisation
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
* Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development
* Widening access (anchor institution) and employability
* Improving the experience of staff with disability
* Improving the EDI literacy and confidence of trust staff through training and development
* Making equalities mainstream
Person specification
Education and Qualification
* Postgraduate Diploma or equivalent
* Evidence of continuing personal development
* CIPD Qualified
Experience
* Experience of working within a Medical Staffing environment
* Experience of working within the NHS
* Extensive experience of working within a Human Resources function working across a broad range of HR functions
* Extensive experience of advising managers on employee relations issues such as discipline and grievance; sickness absence
Knowledge
* Through knowledge of employment law and HR practices
* Knowledge of medical & dental terms and conditions of service
* Knowledge of HR issues affecting medical staff such as Doctors in Training Hours
Skills and Abilities
* Knowledge of HR issues affecting medical staff such as Doctors in Training Hours
* Ability to identify problems and develop appropriate and pragmatic solutions to meet them
* Ability to communicate verbally and in writing in a clear, concise and effective way to staff and managers at all levels
* Excellent attention to detail
* Ability to manage a diverse workload and to meet set deadlines
* Ability to work in a team and undertake a variety of roles to get a job done
We reserve the right to close the post before the stated closing date, please apply early. We do not contact applicants with the outcome of the shortlisting. If you have been shortlisted, you will receive an invite to an assessment day or interview.
As a local employer and anchor institution we work closely with our community to recruit locally and we welcome applications from the widest variety of people to ensure our workforce are reflective of the local communities which we serve. We encourage all suitable candidates to apply including if you are Black, Asian or other ethnic minorities, live with a disability (visible or not) or are LGBT+. We have a number of active staff networks including Disability, LGBT+, Multicultural Inclusion and Women’s staff networks to bring staff together and celebrate diversity across our whole workforce.
Please note: Information provided during recruitment and pre‑employment checks must be accurate. Misrepresentation may be investigated as fraud and could lead to withdrawal from the process, professional sanctions, or criminal action.
Please note: that sponsorship under the Skilled Worker route is subject to Trust allocation and UK Visas and Immigration (UKVI) approval.
#J-18808-Ljbffr