MACS delivers a high professional, high quality out of school care service in the East Renfrewshire and Glasgow areas. We have an exciting opportunity for an Office Assistant to join our team, based within our Paisley head office. Our head office staff play a key role in supporting the quality service provided to both our internal and external stakeholders.
The successful candidate will work with, contribute and support a professional team to ensure admin and finance daily duties within the office are carried out to maintain an effective operation. You will be highly motivated and have a willingness to learn. You will be given all necessary training and support to develop and play a key role within the organisation.
Key Duties:
* To answer telephones and emails, in a friendly and polite manner
* To maintain and update databases to ensure an effective filing and retrieval system
* To undertake general admin duties to meet business requirements, including mail distribution, documentation filing and copying
* To order, organise and store office and project supplies and equipment, manage and maintain stock levels and reorder appropriately
* To provide support in relation to processing and reconcilation of expense receipts
* To carry out tasks assigned by Senior Staff and Directors
* To provide a proactive and confidential administrative service assisting employees and managers as required.
* Comply with the health, safety, environmental and quality policies, procedures, work instructions and risk assessments.
Qualifications and Experience:
* Good standard of literacy, communication and numeracy skills
* Good organisational skills with a high attention to detail
* Ability to prioritise work effectively and work in fast paced environment
* Proactive and flexible - able to respond to changing demands and willingly take on additional responsibilities as required.
* Experience of office based work environments
* Strong team player who is informative and approachable
* Ability to plan and priorities work
* Knowledge of MS Office, including Word, Excel and Powerpoint
Staff Benefits:
* Competitive contributory employer pension
* Discounted MACS childcare
* Incremental long service appreciation award
* SQA accredited training centre on-site
* Staff recognition awards
* Employee wellbeing support
* £200 recommendation award
Additional information:
* PVG required
Job Type: Full-time
Pay: £12.25 per hour
Benefits:
* Company pension
* Employee discount
* On-site parking
* Referral programme
Work Location: In person