New
New
Job Reference # EDV/2026/HCEA/71197
Location: Harris Drive, Overslade Lane, Rugby, Warwickshire, CV22 6EA
Contract Type: Permanent
Contract Term: Part-Time
Salary: £17,540.00 - £17,540.00 Annually (Actual)
Grade: F SCP 7. 27.5 hours/week, 40 weeks/year. FTE £26403
Hours Per Week: 27.5
Weeks Per Year: 40
Closing Date: Midnight, Sat 6th Jun, 2026
Start Date: June or September
Positions Available: 1
Interview Date(s): TBC
About This Role
KEY PURPOSE: Under the supervision of the Exams and Data Manager, to proactively prepare for all examinations and assessments in line with procedures.
Accountabilities: The appointee will be line managed by the Exams and Data Manager.
Principal Responsibilities
Exams and internal assessments
* To have a detailed working knowledge of the appropriate examination Procedures and Practice; and take advice from line manager when unsure;
* To suggest developments for systems within the academy to manage the essential collection of data to ensure that all board deadlines for administrative purposes are met;
* Provide a Centre timetable to include dates, times, venues and number of candidates, resolving examination clashes in accordance with regulations;
* Carrying out administration for the daily running of examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examination; arrangements for candidates with special educational needs are in place, and the number of invigilators complies with the ratio required by the Examination Boards;
* To liaise with a team of invigilators to fulfil their obligations to the Examination Board in accordance with the regulations;
* Ensuring the safe custody of examination papers in accordance with regulations and prompt dispatch to the examiners;
* To disseminate curriculum materials to colleagues, memoranda from examination boards as and when necessary;
* To pass information on curriculum developments to colleagues and bring new examination courses to the attention of others;
* To collect and distribute examination results;
* To oversee checking and distribution of certificates;
* To process enquiries about results and returned scripts;
* To liaise with finance to confirm the cost of examination expenditure and alert others to current entry practices and direct attention to the financial costs involved;
* To plan and administer all external and internal examinations and revision sessions, including rooming, seating, invigilation, advertising and special arrangements;
* To encourage a positive examination culture in the academy to which all staff and students subscribe;
* To seek help and guidance from the exams lead, as necessary;
* Provide updates for website;
* Data input on to databases, e.g CLM, SIMS.
Timetable administration
* Allocate and maintain student timetables and grouping records, in accordance with the school timetable and acting under the instruction of the appropriate member of the senior leadership team;
* Carry out end of year processes as part of preparing a new academic year calendar in Bromcom;
* To support with the promoting of students into the new year structure, incrementing their curriculum years. Ensuring class labels are consistent and clear;
* To support the senior Data Manager to ensure and manage the smooth transition from one academic year to the next with all sections of Bromcom;
* Update and apply periodic and casual changes to courses, teachers, rooms etc;
* Transfer data by identifying students using KS2 SATs results and manually locate for DfE & upload to Bromcom their KS2 scores onto SISRA;
* Set up and maintain registration groups, allocate student memberships, tutors and heads of year, as instructed by SLT Lead;
* Set up and support the timetable for vaccinations programme.
General Admin Support
* Pupil Census;
* Maintaining Free School Meal records;
* Set up tutoring for students as and when directed, ensuring attendance and liaising with students, parents, provider and staff;
* Keep up to date staff training monitoring log;
* Minute H&S forum and track action points;
* Assist with all other admin tasks as required;
* Assist with End of Year Procedures;
* Cover/support other administration posts including Reception, Reprographics, Finance and Student Services when required;
* Maintain an up to date knowledge of Academy systems and standards;
* General administration duties.
Related Documents
* Exams Administrator May 2026.pdf
Contact Details
Recruitment: 01788812549 - recruitment@harris.covmat.org
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