Role Overview: This position is responsible for providing support and taking responsibility for the administration of company fleet requirements for Polypipe Building Products. Main Responsibilities:
* Ensure vehicles and users are compliant with all current laws and legislation including driver's licence checking.
* Arrange inspections and MOTS for the fleet - monitor fleet on a daily basis to ensure all vehicles are serviceable, utilised and controlled.
* Update Fleet Management Systems with all changes (new vehicles, new drivers, change of driver, vehicle disposal, costs centre, MOT, RFL etc.)
* Ensure all tachograph records are downloaded and analysed, conducting debriefs or collating information for further review.
* Process new vehicles or temporary hire vehicles ensuring they are registered on all applicable accounts (MID, Dart Charge, TFL etc.)
* Arrange disposal of assets, processing V5C information and removing vehicles from all applicable accounts.
* Maintaining vehicle files, ensuring all documentation is stored and retained in line with legal requirements.
* Authorise vehicle repairs & compile KPIs relating to fleet costs and provide information for weekly review meetings.
* Manage accreditation status of the Fleet Operation Recognition Scheme (FORS), which includes preparation of audit material; documents related to processes and procedures, and ensuring all drivers are trained to meet the standard set by FORS.
* Experience within transport / fleet management / compliance is preferred for this role.
* A Certificate of Professional Competence or willingness to train would be advantageous.
* Experience with web-based compliance systems & a good working knowledge of Excel, Word and Outlook.
* Excellent communication skills, both verbal and written.
* Strong ability to multi-task and prioritise work. Attention to detail and accuracy.
* Understanding/previous experience of FORS accreditation.
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