Overview
This post offers a unique opportunity for an experienced Pharmacy Technician to specialise in medicines procurement and pharmacy digital systems (including ePMA, Wellsky, and Powergate). You will combine technical, operational, financial, and leadership responsibilities to support the safe, efficient, and innovative delivery of medicines across South London and Maudsley NHS Foundation Trust. The role includes deputising for the Pharmacy Procurement and IT Systems Manager, supervising day to day activities of pharmacy procurement, and contributing to service development. You will play a key role in ensuring robust supply chain processes, financial governance, and optimisation of digital systems that underpin patient safety.
Procurement & Supply Chain
* Supervise purchasing, invoicing, and stock management processes, ensuring compliance with regional contracts (CMU), Trust financial procedures, and national guidelines.
* Assist in the purchasing of medicines, equipment, and resources using Wellsky ordering and Powergate.
* Ensure stock is managed effectively and minimising waste.
* Liaise with suppliers to resolve shortages, negotiate best prices for unlicensed/over-labelled medicines, and pursue cost-saving opportunities.
* Clarify price discrepancies, follow up credits, and amend supplier/product data on pharmacy systems.
* Attend regional/national procurement meetings in the absence of the Procurement Manager.
* Support controlled drug stock checks, date checks, and rolling audits in line with GDP and governance standards.
* Provide medicines information and advice to healthcare staff within scope of practice.
* Liaise with clinical pharmacists where supply shortages may impact on patient care and propose solutions.
IT Systems & EPMA
* Act as deputy IT systems lead, supporting Wellsky and Wellsky.
* Provide first-line technical support to pharmacy staff, escalating complex issues where needed.
* Collaborate with Trust digital teams to ensure accurate ePMA build and data transfer for new medicines and suppliers.
* Contribute to system development and optimisation projects to improve workflow, accuracy, and efficiency.
* Deliver training and maintain SOPs for pharmacy IT processes.
Leadership & Supervision
* Lead and support the procurement and IT team in the absence of the Pharmacy Procurement & IT systems Manager.
* Supervise ATOs, trainee pharmacy technicians, PTPTs, and trainee pharmacists in procurement and IT processes.
* Contribute to recruitment, training, and competency assessments.
* Lead daily huddles/meetings to disseminate information, allocate tasks, and foster team effectiveness.
* Support rota management.
Governance, Audit & Service Development
* Support the creation, implementation, and review of SOPs, policies, and governanceframeworks relating to procurement and IT.
* Undertake audits of procurement processes, stock management, and IT system accuracy; contribute to KPI development.
* Investigate procurement errors or stock discrepancies and take appropriate corrective action.
* Ensure compliance with Health & Safety, COSHH, and safe handling of medicines policies.
* Participate in service development projects to improve efficiency, reduce turnaround times, and maximise cost savings.
Financial & Data Management
* Assist with preparation of monthly reports on procurement activity, financial performance, KPIs, and savings initiatives.
* Ensure procurement activity aligns with the Trust medicines budget and identify opportunities for efficiency.
* Provide data for FOIs, benchmarking, Pharmex/Exend, and Trust governance reports.
This advert closes on Monday 13 Oct 2025
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