Job Overview
We require a Health & Safety, Compliance and Transport Manager with the expertise to take responsibility for the co-ordination of health and safety within the School.
They will establish and maintain systems and processes to ensure policy development, implementation, monitoring and inspection. Key areas include risk assessment, delivery of training and promoting a positive health and safety culture. Utilising the principle of ‘Plan, Do, Check, Act’ in order to meet the regulatory requirements of relevant health and safety, environmental and fire safety regulations.
They will organise and access competent advice to enable the effective and efficient management of health and safety matters to reduce risk as far as reasonably practicable.
Acting as the Transport Manager, the individual is responsible for the management and compliance of our school vehicle fleet, minibus routes and drivers along with supporting the Shared Bus Partnership operations locally. This position requires someone who is flexible and willing to work outside normal hours where necessary and provides practical solutions to overcome challenges as they arise.
Key Responsibilities
* School Health & Safety and Compliance Manager
* keep up to date and log new H&S legislation and guidance and the ISI inspection Health and Safety framework changes, issue to relevant managers and document any organisational changes in order to ensure compliance
* monitor and manage the review, consultation and publishing of H&S policy and procedures
* work closely with the Assistant Bursar, Operations to ensure compliance across the H&S function
* work closely with others to support site-wide risk assessments and ensure up to date activity risk assessments are in place
* work closely with external suppliers providing H&S advice, such as arranging audits and inspections and escorting them whilst on the premises
* provide advice, support and guidance to departmental managers on the risk assessment process including preparation, implementation and review of risk assessments, COSHH assessments and safe systems of work
* ensure departmental managers have the appropriate arrangements in place within their departments for the testing and inspecting of work equipment in line with relevant H&S legislation
* establish and operate a structured programme of H&S training and guidance to colleagues (practical and/or online); this includes mandatory training such as: induction training, risk assessment training, H&S updates, manual handling training, Fire marshal, Fire safety and evacuation chairs, work at height training, electrical safety training, display screen equipment and stress awareness
* develop the auditing and inspection programme; undertake/arrange H&S inspections, reviews and audits and produce reports
* review the Accident, Incident and Near Miss reports, keep accident records, analyse and provide periodic reports
* ensure compliance with RIDDOR and close out of accident investigations and associated action plans, ensuring they are closed out in a timely manner
* ensure the School discharges its H&S and fire responsibilities in relation to third parties on the premises, including lettings and contractors
* ensure central registers are maintained; this will include registers for asbestos, emergency lighting, fire systems and equipment, ladders, water hygiene, local exhaust ventilation, LOLER, portable appliances and pressure systems and vessels
* ensure compliance with relevant fire safety law and that all aspects of the fire safety policy are implemented and monitored
* work with the Estates team to ensure that building sites and building projects are managed safely
* work with the Estates Manager, Housekeeping and Lettings Manager to ensure that environmental safety is managed effectively
* a member of the School’s Risk Management Team, Health and Safety Committee and Sub Committees
* attend H&S meetings as required, research topics and write reports as requested; co-ordinate the School’s H&S committee meetings, agenda and minutes
* access professional support, competent advice and guidance from other relevant organisations and external sources as necessary
* produce reports to the Governing Body where required
* attend the Independent School’s Safety Advisors group meetings
* attend appropriate H&S courses/briefing to maintain currency of knowledge
School Transport Manager
* act as the School’s Transport Manager
* keep up to date with transport legislation and guidance and the ISI inspection framework in order to ensure compliance, including Section 19 of Transport Act 1985 and drivers’ hours
* review, develop, implement school transport policy, procedures and systems
* manage, audit and review compliance systems to ensure they are effective
* manage the School’s fleet of minibuses and trailers, including MOTs, repairs, servicing, safety checks, vehicle tracking, new purchases and disposal
* arrange hire of additional or replacement vehicles as appropriate
* ensure drivers’ risk assessments are in place and appropriate licences held, they remain qualified, are trained and fit to drive
* co-ordinate the School’s minibus routes, schedules and drivers’ rotas and bookings
* keep driver admin up to date regarding correct licensing, training and insurance
* liaise with parents regarding all school transport matters, dealing with queries promptly as they arise
* ensure drivers complete daily checks and arrange remedial work
* monitor all accidents and near misses; ensure these are reported in line with policy
* manage minibus bookings and usage by the school community
* first point of contact for school home to school transport enquiries
* attendance of open days to promote home to school transport
* line manage minibus drivers, including recruitment, timesheets and absence
* liaise with partners from other schools and suppliers (operators) on day-to-day operational matters of the shared coach service and overcome any problems as they arise
* manage and coordinate the effective day-to-day running of the shared bus network within the School's responsibilities
* allocate parking permits to eligible individuals in accordance with the car parking policy
* manage onsite parking, including permits and any other control measures which may be required from time to time
Closing Date: Monday 7th September 2025
Interviews: week commencing Monday 15th September 2025
Applications are reviewed and shortlisted on a rolling basis and we reserve the right to interview, appoint and close adverts early depending on the volume of applications we receive. We therefore encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application form.
All appointments are subject to satisfactory completion of all employment checks, ie references, Disclosure and Barring Service, medical questionnaire, Right to Work in the UK.
Headington Rye Oxford is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and DBS and barred lists checks. The School expects all staff and volunteers to share this commitment. #J-18808-Ljbffr