Do you thrive at the centre of a fast-paced FMCG business, bringing structure, pace and control to a high-energy environment?
Are you confident supporting senior leaders while seamlessly running a busy office operation with commercial focus?
Ready to be the calm, proactive force that keeps people, priorities and performance aligned every single day?
MacGregor Black are partnering with a market-leading, fast-paced FMCG organisation on the search for an experienced Office Manager & Personal Assistant.
This is a pivotal role within a high-energy, commercially driven FMCG environment where pace, agility, and operational excellence are critical. You will be responsible for ensuring the smooth and efficient running of the office while delivering high-quality, proactive PA support to senior leaders.
Operating at the heart of the business, you will create structure and organisation in a fast-moving setting, enabling leaders to remain focused on strategic priorities. You will oversee day-to-day office operations, coordinate key activities, and act as a central point of contact across multiple internal and external stakeholders.
This role requires a highly organised, detail-oriented professional who thrives in a dynamic FMCG environment where priorities can shift quickly, and responsiveness is essential.
Key Responsibilities:
Provide high-level PA support to senior commercial and operational leaders.
Manage complex and constantly evolving diaries, prioritising effectively within a fast-paced FMCG setting.
Organise meetings, prepare agendas, circulate papers, and take minutes where required.
Draft correspondence, prepare presentations, and manage inbox communications.
Coordinate travel, itineraries, accommodation, and expense management.
Act as a trusted gatekeeper, ensuring leaders remain focused on business-critical activity.
Oversee the day-to-day running of a busy FMCG office environment.
Ensure the office remains safe, compliant, efficient, and welcoming.
Manage supplies, equipment, shared spaces, and housekeeping standards.
Liaise with facilities providers, contractors, landlords, and service partners.
Coordinate planned and reactive maintenance, deliveries, and repairs.
Oversee visitor management, access control, parking, and security protocols.
Support Health & Safety compliance including risk assessments and first aid coordination.
Prepare purchase orders and manage office budgets.
Track spend against cost centres within a commercially focused FMCG environment.
Support procurement of office equipment, furniture, and services.
Maintain accurate office records, contracts, and compliance documentation.
Deliver a professional and seamless experience for employees and external visitors.
Organise leadership meetings, workshops, town halls, and team events.
Coordinate catering, logistics, materials, and follow-up actions.
Support employee engagement and wellbeing initiatives.
Act as a central point of contact for employee queries and issue resolution.
Support internal communications and office-wide announcements.
Anticipate operational challenges within a fast-paced FMCG setting.
Identify and implement improvements to office systems and ways of working.
Build strong cross-functional relationships across Commercial, Operations, and People teams.
What We're Looking For:
Proven experience as an Office Manager, PA, or EA within a fast-paced FMCG or similarly dynamic environment.
Highly organised with exceptional attention to detail.
Calm and composed under pressure, with the ability to manage competing priorities.
Proactive problem-solver who anticipates needs before they arise.
Strong relationship builder across all levels of an organisation.
Commercially aware with experience managing budgets and cost centres.
Confidential and discreet when handling sensitive information.
Customer-focused with a passion for delivering an outstanding office experience.
This is a 5day at site role.
Salary: £40-45k
For more information, please contact Alice Redmond.