Job Description
Job Title: Office and Facilities Manager\n Responsible to: Head of Compliance & Central Support\n Job Location: Travel between offices, as required - Church Gresley / Derby / with potential for hybrid working, \n Work Pattern: Monday to Friday, 37.5 hours per week\n\nRole Purpose:\n\nThe Office and Facilities Manager serves as the lead for the effective and safe running of all premises, ensuring an optimal working environment for all stakeholders including clients and visitors.\n\nMain Duties and Responsibilities:\n\nTeam Management and Administration:\n\nLine manage the central administration and reception team, including volunteers\n\nRecruit, induct and train new members; conduct 1:1s and proactively monitor performance\n\nSchedule and oversee monthly team meetings\n\nFacilities Management:\n\nOversee the day-to-day running of the offices, ensuring they are clean, secure and well-maintained\n\nArrange planned preventative maintenance and coordinate reactive repairs with contractors and suppliers\n\nManage security arrangements including key/fob distribution, alarm systems, and access control\n\nLiaise with landlords as needed\n\nMonitor and manage utilities usage, seeking opportunities for cost and energy savings\n\nMaintain accurate records of compliance inspections, incidents, and maintenance reports\n\nHealth & Safety:\n\nEnsure a safe and secure environment for all stakeholders and report on risks or areas of concern\n\nConduct and maintain risk assessments for all office activities and environments, including outreach venues\n\nCoordinate fire safety procedures, including emergency evacuation plans, fire drills, alarm testing, and related training\n\nConduct building tours for new starters\n\nEnsure Display Screen Equipment (DSE) assessments are completed for all staff and volunteers\n\nOversee accident/incident reporting, investigation, and record-keeping\n\nProvide H&S induction and ongoing training for staff and volunteers\n\nKeep up to date with legislative changes and best practice guidance\n\nEquipment & Asset Management:\n\nManage the issue, return, and record-keeping of organisational equipment, including IT hardware, telecoms, and other tools\n\nMaintain accurate asset registers and inventories for all locations\n\nMonitor stock levels of essential equipment and office supplies, procuring replacements in line with budget approvals\n\nOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.
By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.\n\nOffice Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.\n\nBy applying for this role your details will be submitted to Office Angels.
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