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Executive Assistant Office Manager, Birmingham
Client:
Fintellect Recruitment
Location:
Birmingham, United Kingdom
Job Category:
Other
EU work permit required:
Yes
Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
Job Description:
Our Client
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They are planning to launch their business focusing on credit cards, then expanding into personal and business current accounts, with plans to apply for a banking license in the future.
They have substantial funding, making this opportunity particularly exciting, more than many well-known fintechs had at the same stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures to ensure efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and, occasionally, to the future Board of Directors.
* Manage office organization, oversee the Reception team, liaise with IT support, handle project management, ensure deadlines are met, and manage company documents securely and confidentially.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR-related matters, acting as a liaison between management and staff.
* Perform all duties professionally, adhering to policies and procedures.
Duties & Responsibilities
This role's main responsibilities include, but are not limited to, the following. The job outline is subject to review and modification based on business needs, with training provided as necessary.
Main Duties
* Organize office operations ensuring compliance with Health and Safety and GDPR regulations.
* Maintain effective electronic and hard copy filing systems, develop and document data management procedures.
* Coordinate with IT support, procure hardware/software, and oversee office IT operations.
* Manage the company website and social media accounts, providing regular updates.
* Use the Property Management System (Qube) for internal reporting and data analysis.
* Manage office supplies, liaise with suppliers, and oversee procurement.
* Recruit and train office staff, maintain employee and training records, and handle disciplinary actions when necessary.
* Review and update the Employee Handbook to ensure compliance.
Administrative Duties
* Schedule appointments and meetings, resolve diary conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Professional telephone manner.
* Attention to detail and problem-solving skills.
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