Overview
Personal Assistant
Department: Leadership & Management
Salary: £25,920 to £27,350 per annum
Contract Type: Permanent Full time 37 hours per week
Interview Date: Tuesday, 18th November 2025
Reference: REC2301 | Closing Date: Sunday, 9th November 2025
The Opportunity
As Personal Assistant to the Chief Financial Officer (CFO), you’ll play an important role in helping our CFO manage a busy and varied workload. You’ll be at the heart of day-to-day operations, providing high-level administrative support and ensuring that communications, schedules and confidential matters are handled efficiently and with discretion.
You’ll take ownership of diary management, meeting coordination, and email communications, helping our CFO stay organised and well-prepared. From gathering and collating information to producing accurate reports and minutes, your attention to detail and ability to work independently will be key.
In this role, you’ll maintain systems for document storage and retrieval, manage a small expenditure budget, and ensure financial records are kept up to date. You’ll also be a point of contact for staff, visitors and external partners, representing the CFO and other senior leaders with professionalism and confidence.
You’ll be trusted to speak on behalf of the CFO when needed, respond to queries, and coordinate meetings and conferences. Your written communication skills will be put to good use in drafting correspondence, proofreading documents, and ensuring everything you produce is clear and accurate.
This is a varied and rewarding role where your organisational skills, initiative and ability to manage competing priorities will make a real difference. You’ll be part of a professional and supportive environment where your organisational skills, initiative and attention to detail will be genuinely valued.
About You
You’ll play an integral role in supporting the smooth running of the CFO’s office. You’ll provide high-level administrative support, managing communications, schedules and confidential matters with professionalism and discretion. Your ability to handle both routine responsibilities and unexpected challenges will be key to keeping things on track.
You’ll take ownership of extensive diary management, ensuring meetings are well-organised and the CFO’s time is used effectively. You’ll coordinate agendas, prepare documentation, and take accurate minutes, following up on action points to ensure progress is maintained. Your experience in meeting organisation and administration will help you manage these tasks confidently and efficiently.
In this role, you’ll be responsible for maintaining systems for document storage and retrieval, managing a small expenditure budget, and keeping financial records up to date. You’ll gather and collate financial information to meet deadlines, ensuring the CFO receives timely and accurate data.
You’ll be a professional point of contact for staff, visitors and external partners, representing the CFO and other senior leaders with confidence. You’ll be trusted to speak on their behalf when needed, respond to queries, and maintain clear communication channels across the organisation.
Your written communication skills will be essential in drafting correspondence, proofreading documents, and producing reports with a high level of accuracy. You’ll also be expected to manage incoming and outgoing post, screen calls and emails, and coordinate internal and external meetings and conferences.
Key Skills, Qualifications and Experience
Required
* GCSE English and Maths (Grade C/Level 2 or above)
* NVQ Level 2 or equivalent
* Office experience in fast-paced environments
* Skilled in meeting coordination, minute-taking, and action tracking
* Proven ability to handle routine and unexpected tasks professionally
* Strong diary management experience
* Effective task coordination under tight deadlines without compromising quality
Reasons to join us
* We offer substantial annual leave entitlement (Up to 47 days per year including bank and public holidays)
* Holiday purchase scheme to buy additional annual leave days
* Local Government Pension Scheme – with a generous 19.2% employer contribution
* We invest in our people through funded CPD opportunities, regular staff development training and paid volunteering days
* Career advancement opportunities with tailored support for staff to progress
* Free Barnsley College courses to support your professional and personal development (subject to approval)
* 24/7 access to same day appointments with a GP
* Exclusive discounts and cashback for retail, dining and leisure as part of YouatWork
* Access to health cash plans as members of the Westfield Health Scheme or Health Shield
* Discounted college gym membership with onsite facilities
* Supporting employee mental health through access to free counselling services and the Foundations App
* Discounts schemes for greener travel including Northern Rail, Trainline and Cycle to Work
* Free Microsoft Office 365 for personal use on up to five machines
* Access to discounted hair and beauty therapies at our onsite salon
* On site subsidised Starbucks and food outlets offering a variety of dining options
* Free breakfast provided daily for all staff members
* Our shared purpose - We believe in transforming the lives of both our learners and staff
The Barnsley College Advantage
When you join us, you can expect to benefit from The Barnsley College Advantage. This is the advantage of:
* Being supported to achieve your personal and professional goals
* A range of flexible working opportunities
* Autonomy, Empowerment and Accountability
* Short- and Long-Term development commitments
* Access to experiencing work in a range of areas
* Working in a Value and Behaviour led organisation
* Reward and Recognition
* Having your voice heard at every level
* Comprehensive Wellbeing Support
Closing date for applications is Sunday, 9th November 2025. We reserve the right to close this vacancy early depending on the level of interest.
Barnsley College is committed to creating a dynamic and diverse workforce and welcomes applications from all candidates regardless of their gender, disability, age, ethnicity, sexual orientation, or faith. Disabled applicants who meet the minimum essential criteria will be guaranteed an interview. The College is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an Enhanced Disclosure from DBS.
Please be aware that it is a Criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.
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