As a Tender & Contract Specialist (full training to be provided), your main responsibility will be managing the end-to-end tender processes, leading all tender submissions, and ensuring adherence to the process. You will serve as a local expert on procurement rules, guidelines, and legal requirements, providing support, advice, and guidance to the local sales team.
Reporting directly to the Customer Service & Tender Office Manager, Carlie Maxwell, you will be part of the customer service department.
Job Responsibilities
1. Manage all tender or contract-related administration proactively and accurately, maintaining communication with internal stakeholders about contract status.
2. Collaborate with the existing Tender & Contract Specialist and work closely with customer service and sales teams.
3. Monitor developments in tender legislation, technology, and digitalisation, attending necessary training.
4. Build and maintain strong relationships with stakeholders, understanding products to support tender submissions and procurement processes.
5. Identify public sector tender opportunities using pre-defined search criteria and tools.
6. Manage the entire tender process from start to finish, ensuring accuracy, deadlines, and proper documentation.
7. Obtain signatures, verify tender content, and manage tender documents.
8. Handle sample requests, technical documentation, and follow-up related to tenders.
9. Evaluate and communicate tender awards, updating the sales team accordingly.
10. Upload tender prices in SAP, maintaining the pricing database for accuracy and audits.
11. Manage contract renewals, informing the sales team about deadlines and price indexations, and facilitate renewal documentation.
12. Support administrative tasks related to office management, customer service, sales, and marketing, including event organization and platform updates.
13. Perform other responsibilities related to new opportunities as required.
Profile Description
Education & Experience:
* Bachelor’s degree in a relevant field or equivalent experience.
* Experience in public procurement, legal, or medical device industry is a plus.
* Detail-oriented with strong organizational skills.
* Proactive, results-driven, and process-oriented.
* Excellent communication and interpersonal skills.
* High integrity and professionalism.
Work Approach:
* Adaptable to changing priorities and environments.
* Thrives under pressure with tight deadlines.
* Strong problem-solving skills.
Technical Skills:
* Proficient in MS Word and Excel.
* SAP knowledge is advantageous.
Offer
* Opportunity to make a meaningful impact in healthcare.
* Attractive salary and benefits.
* Inclusive culture emphasizing respect, diversity, and inclusion.
* Professional development opportunities.
* Flexible hybrid work environment supporting work-life balance.
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