Job overview
- To provide a high-quality Receipting & Distribution service
to Blackpool Victoria Hospital in line with Procurement
Department procedures and Standing Financial Instructions.
- To provide and maintain a flexible, dedicated,
comprehensive frontline support service to the staff and
patients and provide a support service to other departments
of the Trust. This involves undertaking a wide range of duties
including delivering and handling consumables to enable the
clinical and non-clinical departments of the Hospital to
function effectively.
- To assist Trust Management in meeting the corporate
objectives of the Trust.
- To deliver orders throughout the hospital site to wards and departments.
The job is for 37.5hrs a week which will be made up of 7.5hr daily shifts between the hours of 08:00 to 16:00 Monday to Friday
Main duties of the job
We are now looking to recruit a Receipting & Distributing Coordinator. Reporting to the Receipting & Distributing Manager, the post holder will be responsible for providing a range professional supply chain and logistics service at the Blackpool Hospitals NHS Foundation Trust.
· To assist the receiving of delivery of goods and supplies into stores, unpack deliveries, check quantities against delivery notes and prepare ready for onward transmission to Wards & Departments.
Working for our organisation
One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system.
One LSC stands for ‘One Lancashire and South Cumbria’ and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership.
The Trusts that make up One LSC are:
· Blackpool Teaching Hospitals NHS Foundation Trust
· East Lancashire Hospitals NHS Trust
· Lancashire and South Cumbria NHS Foundation Trust
· Lancashire Teaching Hospitals NHS Foundation Trust
· University Hospitals of Morecambe Bay NHS Foundation Trust
One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts.
Detailed job description and main responsibilities
MAIN DUTIES:
· The post holder will work as part of a team to provide an efficient delivery service from the Receipt and Distribution point to the wards and Departments of Victoria Hospital and deputise for the R&D Manager when unavailable.
* To collect and return empty cartons and cages to the Receipt and Distribution Department.
* Undertake distribution duties as necessary using both motorised equipment and non-motorised equipment in accordance with training and proficiency skills.
· Always maintain security of items in stores and ensure the efficient supply of goods to all departments in the trust.
· Book receipts into the Oracle computer system, interrogate and deal with problems regarding deliveries from wards & Departments.
· Responsible for ensuring the stores are kept clean and tidy in accordance with Health & Safety
· Obligation to undertake additional training where necessary to learn new techniques on materials handling & Information Technology programmes.
· Packing and returning unwanted/faulty goods back to the manufacturer.
· Instruct and train other stores staff on the operation of stores as necessary.
· Prioritising of urgent deliveries and notification of the relevant ward or Department on receipt of urgent goods.
* Have a flexible attitude to working hours to meet the needs of the customer.
* Provide cover for other Logistics & Supply Chain team as identified by the Line Manager
* Ensure compliance with Trust financial instructions and policies.
* Other duties as required by the Line Manager
COMMUNICATION
Work closely with other members of the Materials Management/Procurement Team and wider departmental based Trust colleagues.
Communications will involve providing advice either by face to face or by telephone, within meetings, written, letters, memorandum and e-mail.
Resolve customer queries/complaints.
Develop strong working relationships with Trust colleagues.
Build and maintain strong customer and supplier relationships
TRAINING AND DEVELOPMENT
Undertake all relevant mandatory training.
Maintain personal and professional development to meet the changing demands of the job,
Participate in appropriate training activities.
ORGANISATIONAL RESPONSIBILITIES
To purchase goods and services, within agreed targets and for specific customer groups/departments.
Develop and maintain a sound knowledge of products.
To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trust’s business plan.
Ensure that clinical incidents are reported and dealt with in accordance with the Trust’s procedures, liaise with appropriate staff and keep records maintained.
Advise customers of inabilities to supply and offer alternatives where identified.
Advise customers of slow or non-moving stock and act appropriately for the benefit of the Trust.
Ensure that a clean and safe working environment is maintained.
Ensure that all duties are carried out in accordance with the Trust’s Health & Safety policy.
Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies
Report ongoing savings achieved in line with departmental procedure.
PROFESSIONAL RESPONSIBILITIES
Have a good understanding and awareness of Trust Policies and Procedures.
Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.
EMPLOYMENT ACTS AND CODES OF PRACTICE
All employees are required to comply with employment legislation and codes of good practice.
Equality and Diversity
We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favorable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.
Health and Safety
In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.
Infection Control
All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.
Sustainability and Corporate Social Responsibility
The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust’s resources are used efficiently with minimum wastage throughout their daily activities
Risk Management
Employees are required to report every incident where the health and safety of self or others has been jeopardised (including near misses) and to carry out or participate in investigations into such incidents as required.
Safeguarding
All employees have a responsibility for safeguarding and promoting the welfare of children and adults. Further guidance can be sought from your Line Manager.
Data Protection Act
All members of staff are bound by the requirements of the Data Protection Act 1998.
Rules, Regulations, Policies, Standing Orders and Financial Instructions
All employees are required to comply with the rules, regulations, policies, standing orders and financial instructions of the Trust.
Research and Development Projects
Whenever you decide to undertake a piece of research, either as a Principal Investigator or Local Researcher, or Assistant Researcher, you must comply with the principles of Clinical Governance and the Research Governance Framework.
Development Review
Key performance objectives, development needs, and compilation of a Personal Development Plan will be discussed and agreed at Annual Development Review meetings.
Training
Post holders are required to attend any relevant and mandatory training for the post.
Outside Employment / Outside Interests
Any other work or outside interests must not conflict with the duties and responsibilities of your attendance for work as an employee of East Lancashire Hospitals Trust. In accordance with legislation on working time, it is a condition of employment that all staff must inform their line manager before taking up any private practice, work for outside agencies or other employers, other work for this Trust (including bank work) and / or voluntary work. This is to ensure there is no conflict of interest with your NHS duties.
Review of Job Description
This is not intended to be a comprehensive description of the duties of the post. Due to the Trusts commitment to continuous improvement, it is likely that the post will develop over time. These duties will be subject to regular review and any amendments to this job description will be made in consultation and agreement with the post holder
STANDARDS OF CONDUCT
Conduct duties with regard to values underpinning the Trust’s Vision “to be a great Trust providing the best possible healthcare to the people of East Lancashire”: -
Values: -
* Respecting the individual
* Putting patients and customers first
* Promoting positive change
* Acting with integrity
* Serving the community
Underpinning the Trust’s vision and values are the following key operating principles that influence the way in which the Trust does business: -
* Understand the world we live in and deal with it
* We are clinically led, and management supported
* Support departments support the front line
* Everything is delivered by and through Divisions
* Compliance with standards and targets are a given. They are the things we do to help secure our independence and influence
* Quality is our organising principle – driving quality up and cost down is not mutually exclusive
* We deliver what we say we need to
Post holders are expected to work flexibly within their pay band. They should only be expected to carry our activities for which they are competent. Alternatively, they may carry out the additional duties if they are receiving support or training in order to obtain the recognised level of competence.
The Trust operates a Tobacco Control Policy.
Person specification
Practical/Physical Skills
Essential criteria
* Self-motivated Team player
* Resilient
* Ability to communicate at all levels
Desirable criteria
* Previous manual handling training
Other
Desirable criteria
* Access to transport for work purposes
Qualifications
Essential criteria
* Educated to GCSE English/MathsGrade C/4 or equivalent level/or relevant experience
* Computer Literate
Desirable criteria
* ECDL or relevant experience CIPS level 2
Experience
Essential criteria
* Experience in a stores environment, usually around two years
* Experience of a customer service related department or similar environment
* Experience of working in/with multi-disciplinary teams
* Experience of working within a Stock Control, Purchase, supply / logistics environment
* Experience of Oracle Purchase Order System or equivalent system
Desirable criteria
* Experience of Supply Chain stock control or purchasing/supply
* Experience in stores management at any level
Knowledge
Essential criteria
* Excellent communication skills
* Organisation, interpersonal and analytical skills
* Good working knowledge of software packages including Microsoft Office & Excel
* Attention to detail
Desirable criteria
* Experience of working in NHS other public sector