JOB DESCRIPTION / PURPOSE: This position will be responsible for the day-to-day management of all regional (EMEA) transactional finance activities in a timely and efficient manner for an Occupier Solutions client account. The role has direct interaction with the client dedicated Finance Manager, local Facilities Management operational teams, and other support functions (e.g. Procurement). The position will require the candidate to work in a collaborative fashion in order to ensure that all supplier invoices are received, processed, and captured in a client invoice in a correct, and timely manner, that all vendors are paid in line with contractual payment terms, and that all outstanding accounts payable/accounts receivable queries are swiftly resolved.
ESSENTIAL DUTIES:
Ensure supplier purchase orders are correctly created.
Code supplier invoices and follow up on timely approvals.
Track supplier spent against approved purchase orders.
Support the local FM operational team with any supplier billing errors and/or payment application errors.
On time creation of accurate client invoices.
Compile all the necessary information to complete internal/external reporting in a timely and efficient manner.
Maintain the monthly regional finance calendar, and ensure that all relevant parties are aware of task completion dates
Collect and maintain proper support documentation for internal/external auditing purposes.
Perform general administrative functions as and when needed.
Participating in budgeting and forecasting processes, assisting with uploading budgets to financial systems
Assist in the development of management reports
EDUCATION, EXPERIENCE AND SKILLS:
Finance/Accounting oriented bachelor’s degree preferred.
Between 1 and 5 years of experience in a transactional finance role, ideally within a multi-country/multi-currency environment.
Proficient in MS Office (MS Excel working knowledge of VLOOKUP, PIVOT and SUM-IF functions required).
Excellent written and oral communication skills, with the ability to develop and maintain strong relationships with all levels of seniority.
Exceptional organizational skills with strong attention to detail.
Ability to organize and interpret data, as well as communicate results/recommendations to senior management.
Must be able to function autonomously as needed.
Flexibility to work longer hours at certain times of the month.
Ability to work in a fast-paced environment while also meeting time-sensitive deadlines set forth by senior management.
WHAT WE OFFER:
Fast paced working environment
Entrepreneurial and supportive team
Competitive salary
Discretionary Bonus