Vacancy No: VN716
Advert:
This is a fixed-term contract through to the 31st December 2024, based in our Witney office in Oxfordshire with a requirement of a minimum of 3 days in the office each week.
About us:
Audley Travel is an award-winning, consistently recognised tour operator that specialises in tailor-made travel in over 80 countries. Our clients come to us because we are the true experts of the region and use our knowledge to provide meaningful travel experiences. Our employees are passionate about travel and exploring other cultures. In 2021, we proudly celebrated serving our travel clients for 25 years. Take a look at our video below to get a real taste of who we are and what we love doing:
Watch our video
The role:
This role presents an exciting opportunity to join our team to provide support to our Executive Assistant, supporting the delivery of our company goals. You will carry out administrative tasks as directed by the Executive Assistant.
Key responsibilities include:
1. Booking and scheduling meeting rooms, ensuring all existing meetings have rooms booked in the appropriate location.
2. Processing and tracking of POs, invoices, and budgeted spend.
3. Processing expenses.
4. Meeting logistics to include venue bookings, refreshments, and onsite support.
5. Using Word/Excel/PowerPoint to create documents as requested.
6. Using SharePoint to update intranet sites.
7. Scheduling meetings as directed by the Executive Assistant.
8. Managing any office visits from external parties.
9. Ad-hoc tasks as directed by the Executive Assistant.
About you:
You have excellent communication skills and are a strong team player, with the ability to prioritise work effectively to manage changing demands.
Additional experience required:
1. Ability to keep calm and focused under pressure.
2. Able to deal with various levels of seniority.
3. Work effectively and efficiently under pressure.
4. Accurate with very good attention to detail.
5. Problem-solver with a ‘can-do’ approach.
6. You embody the Audley values of being positive, being the difference, being one team, and being passionate about travel.
What you’ll get in return:
1. Holiday - 25 days rising to 30 days with length of service.
2. A day off for your birthday.
3. A day off for volunteering to support a charity, local support group, or community work of your choice.
4. Healthshield health cash plan - money back for costs associated with everyday healthcare (including optical, dental, medical, prescriptions, physio), and access to medical and wellbeing resources such as a GP service, employee assistance programme, and counselling.
5. Enhanced family leave.
6. Enhanced pension scheme.
7. Life insurance.
8. Discounted Audley trips (for you and your friends & family) and exclusive access to staff travel discount websites.
9. Gympass – a wellbeing platform that gives you unlimited, discounted access to top gyms, studios, and wellbeing apps.
10. Benefits Platform – a reward scheme that gives you discounts and cashback with hundreds of retailers.
We believe it's our people that make the difference and who build Audley into the success it is today. We pride ourselves on enabling people to reach their full potential through promoting and celebrating a diverse and inclusive working environment.
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