Job summary Were Hiring a Part-Time Purchase Ledger Controller Location: Bodmin/Truro 2 days per week (15 hrs) Range: £26,228 - £27,353 (Pro Rata) Depending on experience Closing Date: 5th January 2026 Interview Date: 13th January 2026 Are you passionate about helping others and making a real difference? Do you want to be part of a team where your work truly impacts your community, the environment, and the future of healthcare? Then Smile Together is the place for you! We are a growing and professional dental organisation seeking a highly organised and meticulous Purchase Ledger Controller to help manage our accounts payable function. This is a part-time/job share role, ideal for someone looking to balance professional responsibilities with flexibility. Two days per week are currently available, one must be a Wednesday and the other on Monday, Thursday or Friday (further days will be available in the future). What are we looking for? Maintain and manage the purchase ledger for the company Obtain approval and process supplier invoices accurately and in a timely manner Manage multiple email accounts and sub folders Reconcile supplier statements and resolve discrepancies Prepare and process weekly/monthly payment runs Liaise with suppliers and internal departments regarding invoice queries Assist with month-end tasks and reporting as required Manage annual stock count and valuation Ensure compliance with financial policies and procedures Main duties of the job About You AAT qualified or part qualified student or proven experience in a purchase ledger/accounts payable role If you are AAT qualified or part qualified student with no working experience, dont worry, full training and a PDP is available. Excellent attention to detail and organisational skills Strong communication skills, both written and verbal Ability to work independently and manage your own workload Proficient in Microsoft Excel (training is available) Experience using Xero accounting software (training is available) Experience in the dental sector is a plus, however, not essential Why Join Us? We are more than just a dental practice, we are proud to be the UKs first dental practice to be B Corp certified a Community Interest Company (CIC) proud to be employee-owned, giving our team a voice within the business This means we are committed to doing business differently for the benefit of our people, the communities we serve, and our planet. From reducing our environmental toothprint with sustainable practices, to playing an active role in improving oral health across Cornwall and the Isles of Scilly, our mission goes beyond dentistry: we change lives and we would love you to be part of that! About us What Makes Us Unique? Employee-Owned : Be more than an employee become a co-owner, shaping the future of Smile Together. B Corp Certified : We use business as a force for good, socially, environmentally and ethically Community Focused: Every day, we work to improve the health and wellbeing of Cornwalls residents, with special attention to vulnerable and underserved communities. Mentorship and Professional Development: Well help you develop your skills with access to our Smile Together Training Academy, including continuous professional development. Workforce Benefits Package: Occupational pension scheme, 27 days paid annual leave plus bank holidays (pro rata), National Living Wage Employer, and an extra paid day off to celebrate your birthday! Unique Employee Ownership Benefits: Shareholder Opportunities: Have a real voice in shaping the future of our employee-owned company. Community Involvement: Engage in impactful community projects like our coastal outreach and support for Health for Homeless Cornwall. Opportunity for half a days paid volunteer time such as through our partnership with Plant One or with a charity of your own* Health and Wellbeing: Comprehensive Wellbeing Support: Through our Health Assured Programme, youll have access to tools for mental and physical health, including 24-hour helplines, structured therapy, and more. Details Date posted 15 December 2025 Pay scheme Other Salary Depending on experience £26,228 - £27,353 (Pro Rata) Contract Permanent Working pattern Part-time, Job share Reference number P0017-25-0039 Job locations Harleigh Road Dental Clinic Harleigh Road Bodmin Cornwall PL31 1AH Smile Together Infirmary Hill Truro Cornwall TR1 2JA Job description Job responsibilities Job Summary: The post holder is responsible for managing and maintaining accurate records of invoices and credit notes, ensuring timely payments to suppliers and supporting overall cash flow management via Xero accounting system. Key Responsibilities: Invoice and Payment Management Record all purchase invoices and credit notes accurately, ensuring they are properly authorized. Process one-off payments as needed. Coordinate weekly payment runs, including authorisations, to maintain effective cash flow and ensure timely supplier payments. Reconciliation and Coding Regularly monitor and reconcile supplier accounts to maintain accuracy. Ensure all purchase invoices and credit notes are correctly coded and posted onto Smile Togethers accounting system. Reconcile and post monthly credit card statements. Record direct debit payments on the purchase ledger. Invoice Approval and Documentation Match purchase orders and delivery notes to invoices using the Purchasing Tracker; log any returns as necessary. Send invoices for approval, providing relevant guidance when needed, and send reminders to approvers. Share Dental Lab invoices with relevant approvers. Supplier and Stakeholder Relations Set up new supplier accounts, update details, and cross-check information on Gov.uk for accuracy. Handle supplier queries proactively and efficiently. Communicate payment remittances to suppliers. Reporting and Forecasting Contribute to monthly cash flow forecasts for anticipated purchase ledger payments. Track NHS Property Services rents and service invoices quarterly for budget preparation and analysis. Review debit balances and unpaid aged creditors regularly. External Relations and Audits Assist in external audits by organizing financial records, reconciling accounts, and providing required reports. Manage RCHT invoices for GA, claiming credits for any cancellations within notice periods. Process Improvement and Documentation Maintain up-to-date digital Standard Operating Procedures (SOPs) for Xero and other finance processes. Develop a well-organized, paperless archiving system for invoices, statements, and other financial documents. Stock Management Organise year-end stocktakes at all locations, creating tailored spreadsheets and working with Practice Managers to resolve any issues. Prepare valuation reports for audit by the end of June. Act as an ambassador for Smile Together, upholding its values and representing the company professionally. Work collaboratively with clinical and professional support colleagues to drive service improvement and organisational change. Engage in continuous professional development via the Smile Together Training Academy and participate in planning, development sessions, and in-house meetings. Undertake additional duties as requested by the Finance Manager or Smile Together Management Team. Job description Job responsibilities Job Summary: The post holder is responsible for managing and maintaining accurate records of invoices and credit notes, ensuring timely payments to suppliers and supporting overall cash flow management via Xero accounting system. Key Responsibilities: Invoice and Payment Management Record all purchase invoices and credit notes accurately, ensuring they are properly authorized. Process one-off payments as needed. Coordinate weekly payment runs, including authorisations, to maintain effective cash flow and ensure timely supplier payments. Reconciliation and Coding Regularly monitor and reconcile supplier accounts to maintain accuracy. Ensure all purchase invoices and credit notes are correctly coded and posted onto Smile Togethers accounting system. Reconcile and post monthly credit card statements. Record direct debit payments on the purchase ledger. Invoice Approval and Documentation Match purchase orders and delivery notes to invoices using the Purchasing Tracker; log any returns as necessary. Send invoices for approval, providing relevant guidance when needed, and send reminders to approvers. Share Dental Lab invoices with relevant approvers. Supplier and Stakeholder Relations Set up new supplier accounts, update details, and cross-check information on Gov.uk for accuracy. Handle supplier queries proactively and efficiently. Communicate payment remittances to suppliers. Reporting and Forecasting Contribute to monthly cash flow forecasts for anticipated purchase ledger payments. Track NHS Property Services rents and service invoices quarterly for budget preparation and analysis. Review debit balances and unpaid aged creditors regularly. External Relations and Audits Assist in external audits by organizing financial records, reconciling accounts, and providing required reports. Manage RCHT invoices for GA, claiming credits for any cancellations within notice periods. Process Improvement and Documentation Maintain up-to-date digital Standard Operating Procedures (SOPs) for Xero and other finance processes. Develop a well-organized, paperless archiving system for invoices, statements, and other financial documents. Stock Management Organise year-end stocktakes at all locations, creating tailored spreadsheets and working with Practice Managers to resolve any issues. Prepare valuation reports for audit by the end of June. Act as an ambassador for Smile Together, upholding its values and representing the company professionally. Work collaboratively with clinical and professional support colleagues to drive service improvement and organisational change. Engage in continuous professional development via the Smile Together Training Academy and participate in planning, development sessions, and in-house meetings. Undertake additional duties as requested by the Finance Manager or Smile Together Management Team. Person Specification Qualifications Essential AAT qualification or proven experience in a purchase ledger or accounts payable role Person Specification Qualifications Essential AAT qualification or proven experience in a purchase ledger or accounts payable role Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Smile Together Address Harleigh Road Dental Clinic Harleigh Road Bodmin Cornwall PL31 1AH Employer's website https://smiletogether.co.uk/ (Opens in a new tab) Employer details Employer name Smile Together Address Harleigh Road Dental Clinic Harleigh Road Bodmin Cornwall PL31 1AH Employer's website https://smiletogether.co.uk/ (Opens in a new tab)