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Reporting to the Head of Project Management, the candidate will play a key role in coordinating and facilitating communication across various functions, departments, and initiatives, while collaborating closely with Project Managers to ensure alignment and efficiency.
Why Solotech?
As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals.Our ambition?To deliver spectacular experiences worldwide.
Day to day tasks:
* Follow up on procedures and all administrative needs related to integration projects.
* Act as a liaison within internal departments and external clients.
* Organise and facilitate start-up meetings where required.
* Analyse bids, making adjustments as required.
* Validate and transfer bids into orders.
* Create projects in various software: D365, Jetbuilt, Salesforce.
* Ensure the classification of all documents relevant to the project.
* Maintain and update project tracking databases.
* Follow up on orders with various internal departments and suppliers.
* Create delivery notes as needed.
* Add the required material and accessories to the orders to ensure that the team has all the necessary material to properly execute the project.
* Produce various documents required for transport.
* Follow up on change notices – anticipate and provide solutions to schedule, labour and budget problems that may arise.
* Follow up on the progress of projects.
* Ensure file management (project invoicing and subcontractor invoicing).
* Constantly monitor the budget, scope of work, schedule and quality throughout the life cycle of the project.
* Carry out the necessary administrative follow-ups for the closing of projects with the different departments involved.
* Collaborate with the various stakeholders to ensure exemplary customer service.
* Ensure Project Management produced H&S documentation is up to date.
* Any other reasonable ad-hoc requests as required by your manager.
Essential skills / experience:
* Ability to work with tight deadlines and manage pressure and priorities.
* Good analytical skills and attention to detail.
* Resourcefulness and autonomy.
* Excellent communication and negotiation skills.
* Proficient at using Microsoft Office packages.
* Act with diplomacy.
* Highly developed organisational skills.
* Excellent customer service skills.
* Strong interpersonal skills.
* Demonstrate leadership and be proactive.
* Strong ability to adapt to change.
Desirable Skills / experience:
* Possess a PMP, CTS CTS-D; CAPM certification
* Knowledge of the audiovisual field;
* Expertise on construction sites (OHS meetings, inspections, OHS prevention, etc.)
Level of education:
* Educated to industry related degree level or equivalent.
Work experience:
* A minimum of 2-3 years of experience in a relevant role.
Our offer to you:
* Competitive Medical Cash Plan
* Generous holiday allowance, 25 days + bank holidays
* Employee Assistance Program: free counselling, legal support & 24.7 help line
* Opportunities for training and career advancement
* Pension plan with employer contribution
* Cycle to Work Scheme
* And more
We appreciate your time and look forward to considering your application!
Find out more at:www.solotech.com
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