This range is provided by Oxford Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
At Oxford Global, our passion is driving innovation, expertise, and partnership within the life sciences industry. We are on a mission to empower professionals to accelerate research and achieve impactful results through cutting-edge, curated events, industry insights, and educational resources. Join us in shaping the future of the life sciences industry.
We are looking for an experienced Event Operations professional to join our Event Operations team and take ownership over a number of established/large-scale live events held in the UK, USA and Europe. You will work on the entire event timescale, and have the opportunity to build relationships with venues, suppliers and attendees as well as creating innovative projects to improve our customer experience. As a Senior Events Coordinator, you will manage live events on-site (international travel required) to ensure the success of our Conferences, Awards Dinners, Exhibitions, and Trade Shows.
Role Responsibilities:
* Managing all aspects of event co-ordination for conferences, exhibitions, trade shows and other client events
* Dealing with sponsor communication and working on exhibition floorplans
* Organising networking activities, such as gala dinners and drinks receptions
* Helping on-site with the coordination of 1-2-1 meetings
* Liaising with event venues and co-ordinating timings of the event schedule
* Cost-saving on event expenditures, and negotiating with suppliers and venues
* Briefing/training of event staff during pre-event meetings
* On-site management of live/large-scale events and co-ordination of staff
* Creating virtual events (incl. uploading of event information and content) and providing virtual support to attendees
* Involvement in training/mentoring the Event Assistants/Execs
* Troubleshooting events along with the Head of Event Operations, Event Manager, and the Portfolio Director for your brand of events.
* Proposing and implementing ideas to improve attendee journey and experience
We are looking for someone with:
* Previous event operations experience (2-3 years+), including experience in coordinating Exhibitions and Trade Shows
* A creative mindset, with proven experience of creating innovative projects to improve customer experience
* Highly organised, adaptable and resilient. A proactive and versatile working approach, with the ability to move between different projects with ease
* Excellent attention to detail
* Excellent written and verbal communication skills
* Confident to liaise & negotiate with venues and suppliers – happy to demonstrate a tenacious approach when needed
* Comfortable travelling for work as needed (national & international travel required)
More about the role:
* Location: All our roles are hybrid (a mix of remote and in office). Our offices are located on the Botley Road in Oxford, with shops/restaurants within walking distance and easy access into Oxford City Centre.
* Job Type: Full time (37.5 hours a week)
As part of the team at OG, you’ll enjoy:
* Flexible/home/remote working – Flexible working and 2 days remote working a week (after induction/on-boarding). Please note, additional office days will be required around busy event periods, to organise event materials etc.,
* Holidays – Increment of holiday from 24 days up to 28 days per annum plus bank holidays
* One day of paid Birthday leave (on successful completion of probation)
* Gym membership – Monthly membership to Brookes Sports Facilities
* Travel Schemes - Save on the purchase of a new bike or electric car, Public Transport Loan Scheme
* Healthcare – 10 days full pay sick leave (additional 5 discretionary), reimbursement of eye tests, free flu jabs
* Enhanced company maternity & paternity pay (eligibility based on length of service)
* Wellness Programme – Company Employee Assistance Programme (EAP), Time to Talk sessions, wellness projects and other initiatives
* Plus: Frequent social activities, free parking, free office food & drink, external training
Seniority level
Executive
Employment type
Full-time
Job function
Other
Industries
Events Services
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