Apprentice Finance and Administration Assistant
Southbay Civil Engineering Ltd specialise in civil engineering construction and design and build contracts in a marine environment. This includes river & coastal works, jetty, quayside and sea wall repairs, and flood defences. The company emphasises that its people are its most important asset, with commitment and drive to deliver successful contracts on time, safely and to budget.
Overview
We are seeking a highly organised and motivated Apprentice Finance Administrative Assistant to provide essential support to the Purchase Ledger Team and assist with the smooth operation of the finance function at the Team Valley office. The role involves handling processes in financial and administrative functions and providing general administrative assistance to the team. You will work within a small, busy team and will assist with other general office duties as required. For the right candidate, who is enthusiastic and willing to learn new skills, this is a fantastic opportunity to progress and grow within the company.
Responsibilities
* Assist the Purchase Ledger Department with the input of invoices.
* Assist with the matching of purchase orders and delivery notes.
* Monthly supplier statement reconciliation.
* Assist with the generation of remittance advice via email to suppliers for payments made.
* Assist the Buying Department with raising purchase orders for suppliers as required.
* Maintain and update spreadsheets for the Buying and Finance Departments.
* First point of contact by telephone/door, greeting visitors and directing calls.
* Filing invoices and paperwork; assist with arranging meetings for directors.
* Assist with the smooth management of deliveries to the head office for site supplies.
* Monitor the accounts inbox.
* Probationary period applies.
Qualifications and Training
* Level 3 Business Administration Apprenticeship, including monthly day release at Access Training, Team Valley.
* Employer-supported development within a structured apprenticeship programme.
Working Arrangements
* Mon–Thu 9:00–17:00; Fri 9:00–16:30; 30 minutes unpaid lunch break.
* Location: Team Valley office, Newcastle upon Tyne area.
#J-18808-Ljbffr