Temp to Perm
Reception/Team Administrator
£30,000 - £35,000
Onsite 5 days a week
We are recruiting for a Receptionist/Team Administrator to work for a Property and Construction consultancy based in Central London. You who will be an integral part of the company and we are seeking a candidate who possesses a positive, 'can-do' attitude and be enthusiastic to take pride in this key support position. You will be responsible for providing effective and efficient administrative support. We are keen to recruit someone who is looking for longevity hence why we are looking for someone to commit temporary to permanent.
This role requires you to work in the office five days a week.
Receptionist Responsibilities
• Receptionist at our London office, you will assist in managing the reception area and meeting rooms.
• First point of contact for all visitors to the company, providing an exceptional standard of service with a positive attitude.
• Answering the phone, transferring calls and taking messages, if applicable
• Organise office meetings and booking of relevant meeting rooms, ensuring rooms are prepped and ready prior to these starting.
• Making drinks for clients & organising refreshments and lunches
• Keeping Coffee Machines clean, carrying out daily cleaning cycles, ordering supplies and helping to keep kitchen area clean and tidy
• Help to manage our meeting room booking system.
Team Administrator Responsibilities
• Support the Office Manager in the running of the office and all associated areas, making sure that they are always kept in the best possible order, liaising with suppliers, other admin support, and Partners.
• Assist with onboarding – issuing new starters with keys/fobs, ensuring personnel have a locker, induction tours, etc.
• Effectively dealing with any office-related questions/queries from colleagues and visitors to the office
• Raising invoices and assisting with debt chasing
• Attending team meetings and minute-taking, where necessary
• Printing and binding documents/contracts and preparing presentations
• Setting up jobs, arranging purchase orders, opening submissions, and projects on Workspace
• Arranging team socials
• Assisting with fee letters, reports, formatting, and typing for the team
Skills
• Experience in reception and an administrative/office support role
• Excellent communication skills & telephone manner
• Well-presented with an exceptional, friendly, and professional approach
• Advanced proficiency in MS Office suite (Outlook, Word, Excel, Teams), with experience in document formatting and data entry
• Good at problem-solving with a 'get it done' attitude.
• Excellent time management skills
• Naturally organised with a good attention to detail
• Self-motivated, proactive team player who provides solid support