Allstaff Office Division are delighted to bring to the market the role of Office Manager.
Location: East Kilbride (Hybrid – 3 days office / 2 days from home)
Salary: From £37,000 depending on experience
Type: Full-time, Permanent
Hours: 37 hours per week
Monday – Thursday: 8:00am – 4:30pm
Friday: 8:30am – 2:00pm
(Flexibility available)
We are recruiting on behalf of a growing business seeking a highly capable and self-sufficient Office Manager to join their small, close-knit team in East Kilbride. This is a hands-on and varied role, ideal for someone who enjoys working across multiple areas of the business and thrives in a fast-paced but supportive environment.
Key Responsibilities:
Provide day-to-day office management and administrative support across the business
Manage invoicing and reconciliation using Xero accounting software:
Generate and send sales invoices
Upload and process purchase invoices
Reconcile payments and receipts
Issue reminders for outstanding payments
Prepare and send quotes for larger projects
Contact suppliers for up-to-date stock and pricing information
Upload maintenance jobs into Simpro software and raise POs
Coordinate with electricians and engineers to ensure job details and materials are in place
Liaise with external stakeholders including suppliers, clients, and service providers
Maintain accurate records and ensure documentation is kept up to date
Book travel and accommodation for Directors, Managers, Engineers and Electricians
Attend approximately 4 networking events or awards ceremonies per year, potentially involving UK travel
Support directors and other departments with ad hoc administrative and PA tasks
Contribute to streamlining and improving internal systems and processes
HR & H&S Support (Desirable Experience):
Assist with onboarding of new starters and return-to-work processes
Maintain health & safety documentation and training records
Send out and track RAMS (Risk Assessments and Method Statements)
Help implement internal processes and keep employee contracts up to date
About You:
Previous experience in an Office Manager, Accounts Administrator or Senior Administrator role
Experience using Xero and ideally Simpro or similar workflow/job management software
Strong attention to detail and excellent organisational skills
Able to communicate confidently with internal and external stakeholders
Comfortable working independently and managing multiple tasks
Ideally from a construction, facilities, or manufacturing background
HR or H&S admin experience would be a distinct advantage
Salary: From £37,000 depending on experience
Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using software solution providers and back-office support.