RECEPTIONIST / ADMIN - JOB DESCRIPTION 2025
About Transvac Transvac is a world leader in providing innovative, custom-designed Ejector systems for the process industries. With 50+ years of experience and thousands of Ejectors supplied, we have built a strong reputation backed by a comprehensive list of worldwide references across various industries, including energy, oil & gas, water, chemicals, food, and pharmaceuticals.
As both a designer and manufacturer, Transvac maintains full control over the design, raw material procurement, manufacturing, scheduling, and testing processes.
We are currently seeking a RECEPTIONIST / ADMIN person to join our busy Head Office in Alfreton, Derbyshire.
Key responsibilities include:
* Covering reception, answering the phone, and transferring calls
* Meeting and greeting clients and visitors, arranging refreshments and lunches when necessary
* Filing, scanning, photocopying
* Handling both incoming and outgoing post
* Be responsible for the maintenance of the archives.
* Monitoring the office clock in system and prepare daily reports, logging holiday / absence requests
* Maintain stationary levels and place weekly order, ordering / Maintaining the company printers and photocopiers.
* Booking hire cars and travel arrangements
* Manage and order the canteen supplies on a weekly basis.
* Enter Sales Orders onto Sage
* Assist in raising purchase orders in Sage
* Add new customers and suppliers to Sage.
* Typing up important documentation quickly and accurately
* Monitor the accounts email address and print off relevant documents for processing.
* Going to the bank and post office
* Update cashflow spreadsheet with invoices received.
* General administrative duties for all departments
* Any other duties as required by the business.
Education & Experience Requirements
1+ years of Reception / Admin.
Strong communication skills.
Excellent organizational and time management abilities.
Proficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software (e.g., Sage) is a plus.
Strong attention to detail with the ability to multitask effectively.
Ability to work independently and collaboratively within a team.
Background in engineering is beneficial but not essential.
Right to Work in the UK
What We Offer
At Transvac, we provide our employees with exciting work opportunities in a positive and professional environment. Our competitive remuneration packages and commitment to employee development include:
Competitive salary within a professional and supportive environment.
Comprehensive product training and full internal support.
Flexible working arrangements.
Hybrid working options.
Generous holiday entitlement.
Sick pay scheme.
Performance-based bonus scheme.
Long service recognition scheme.
Pension scheme.
Healthcare scheme.
Annual inflationary salary review.
This is an excellent opportunity to join a growing company that offers a secure and progressive career path.
Transvac is an equal opportunities employer and is committed to promoting fairness, equality, and diversity