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The Facilities Manager is responsible for overseeing all aspects of facility management within the Work Dynamics business line. This role ensures that workspaces are efficiently operated, maintained, and optimized to meet the needs of employees and clients. The Facilities Manager is also responsible for developing and implementing strategic facility plans, managing vendor relationships, and ensuring compliance with health and safety regulations.
Key Responsibilities
Facility Operations and Maintenance
* Oversee day-to-day operations of workspaces, including offices, common areas, and amenities
* Develop and implement maintenance programs to ensure a safe, clean, and well-functioning environment
* Conduct regular inspections to identify maintenance issues and coordinate timely resolutions
* Monitor and manage facility-related expenses, budgets, and contracts
* Collaborate with internal stakeholders on space planning, relocations, and renovations
Vendor Management
1. Source, evaluate, and negotiate agreements with vendors and service providers
2. Continuously assess vendor performance and ensure compliance with service level agreements
3. Oversee the coordination of services such as cleaning, security, maintenance, and landscaping
4. Manage relationships with facility-related vendors, addressing any performance or contractual issues
5. Monitor and process invoices, ensuring accuracy and timeliness
Workplace Strategies and Space Planning
6. Develop and implement strategic facility plans aligned with Work Dynamics objectives
7. Analyze space utilization and recommend solutions for optimizing space efficiency
8. Collaborate with internal teams on the design and layout of workspaces
9. Oversee facility-related projects, such as office reconfigurations or renovations
10. Ensure adherence to design and space standards, ergonomic principles, and sustainability initiatives
Health and Safety
11. Ensure compliance with health, safety, and environmental regulations
12. Develop and implement policies and procedures to maintain a safe and healthy work environment
13. Conduct regular inspections and risk assessments, addressing any identified hazards promptly
14. Coordinate emergency preparedness and response plans, including evacuation procedures and drills
15. Provide training and communication related to health and safety practices
Sustainability and Energy Management
16. Implement sustainable practices and initiatives to reduce the ecological impact of facilities
17. Monitor energy consumption and implement energy-saving measures
18. Stay abreast of industry best practices in sustainability and recommend improvements
19. Collaborate with building management and external partners to achieve LEED or green building certifications
20. Report on sustainability metrics and progress
Qualifications
21. Bachelor’s degree in engineering,Facilities Management, or related field
22. Proven experience in facility management, preferably in a corporate environment
23. Strong knowledge of facility management principles, regulations, and best practices
24. Exceptional leadership, communication, and interpersonal skills
25. Proficiency in both German & English communication
26. Proficiency in facilities management software and computer-aided facility management (CAFM) systems
27. Excellent organizational and project management skills
28. Ability to analyze and interpret data to make informed decisions
29. Budgeting and financial management experience
30. Familiarity with sustainability practices and green building certifications
What we can do for you :
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
Location : On-site –Zurich, CHE
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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