Responsibilities
* Answers phones and takes messages.
* Types home-studies.
* Performs typing and clerical needs for the DDS Department.
* Completes research for necessary information needed for the programs.
* Monitors office supplies and equipment and orders supplies as needed.
* Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs.
* Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval.
* Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.
* Keeps records of all documents processed through the DDS Department.
* Prepares and submits all financial and statistical reports as requested by the Director of DDS.
* Submits program requests for approval to Social Services Administration.
* Attends all meetings relevant to fiscal matters as assigned by the Director of DDS.
* Performs clerical functions for multiple programs, including data entry, filing, and distributing mail.
* Establishes and maintains files and records according to agency and funding source regulations including staff time sheets.
* Gathers employee time sheets weekly, secures department head approval, and remits to payroll.
* Attends meetings, seminars, and job fairs as assigned by the Director of DDS.
* Monitors and follows up on maintenance work orders related to the DDS office.
* The essential functions for the job include, but are not limited to, the duties in the job description.
* Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and populations served.
Qualifications
* Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.
* Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm).
* Pleasant telephone manner and attention to detail.
* Ability to work in a fast-paced environment while maintaining a positive demeanor.
* Excellent organizational, time management, and interpersonal skills.
* Experience working in customer service.
* Respect and consideration for the individuals being served.
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