General AccountabilityThe Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems.This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.Specific AccountabilitiesMaintenance and CMMS AdministrationPrioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel.Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records.Register new plant assets and update records as required.Manage spare parts inventory, including stock control, ordering, and goods receipt processes.Contractor and Permit ManagementAdminister contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant.Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply.EHS Administration and ComplianceMaintain EHS documentation and version control using Audit Comply.Support compliance with ISO standards (ISO 45001 and ISO 14001).Maintain registers for risk assessments, SOPs, method statements, and permits.Assist with environmental data collection and reporting (e.g. waste, energy, emissions).Reporting and Data ManagementRecord, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting.Track maintenance performance, site activity, and compliance metrics.Prepare and distribute weekly EHS site updates.Financial and Performance TrackingTrack maintenance, EHS, and CAPEX expenditure against budgets.Monitor maintenance spends by site and prepare reports as required.General and Continuous ImprovementSupport EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records.Track corrective actions and support the closure of audit findings.Provide additional administrative and operational support as required.Education, Skills & ExperienceEducation:GCSE (or equivalent) in Maths and EnglishSkills and Experience:Strong organisational and administrative skillsHigh level of attention to detail and accuracyAbility to manage multiple priorities and meet deadlinesProactive, solution-focused mindsetStrong interpersonal and communication skillsAbility to work independently and collaboratively as part of a teamExperience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirableSkills:Administration Attention to detail Proactive communication skills.WHJS1_NI