Overview
Executive Assistant role at Klipboard. Flexible hybrid work policy: three days in the office and two days remote. Klipboard designs and delivers high-performance, integrated ERP solutions for the distributive trade. We are seeking a highly organized professional to empower our senior leadership with proactive problem solving, exceptional communication, and meticulous attention to detail.
Our brand brings together expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management. Klipboard provides software, services and support to deliver fully integrated trading and business management solutions to companies worldwide. We have offices in the UK, Ireland, The Netherlands, South Africa, Kenya and North America.
Key Responsibilities
* Provide administrative support to C-suite executives as needed and ensure the smooth running of day-to-day operations.
* Manage travel bookings, logistics, accommodation, transportation and meals.
* Proactively manage senior executives’ diaries, coordinating meetings and rescheduling as required.
* Attend meetings, take minutes, and follow up to ensure actions are completed.
* Support expense filing and policy compliance for senior executives.
* Manage communications with employees by liaising with internal and external executives on projects and tasks.
* Maintain professionalism and strict confidentiality with all materials.
* Plan and manage internal and off-site events.
* Support the implementation of new pricing approaches, monitoring performance and ensuring pricing governance.
Skills, Knowledge and Experience
* Four or more years of experience in an administrative role reporting directly to upper management.
* Excellent written and verbal communication skills.
* Strong time-management skills and ability to organise and coordinate multiple concurrent projects.
* Proficiency with office productivity tools and an aptitude for learning new software and systems.
* Flexible team player, willing to adapt to changes and take on challenges.
* Ability to maintain confidentiality of highly sensitive information related to the company and its employees.
Company Info
Klipboard (formerly Kerridge Commercial Systems) is evolving to Klipboard. We bring together expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management. We have offices worldwide and are looking for talented individuals to join our growing teams. We offer a flexible hybrid work policy as described above.
Equal Opportunities
As a global company, we value diversity and strive to create an inclusive workplace where diversity, equity and inclusion are integral to our culture. We recognise that skills and experience come in many forms and encourage you to apply even if you do not meet every listed criterion. If you require any help or adjustments during the interview and offer process, please advise our TA or HR team.
Notes
Research shows that women and other underrepresented groups are less likely to apply unless they meet every listed requirement. However, we encourage you to apply if you are passionate about this role and have the right mindset and transferrable skills.
Agency Note
To all recruitment agencies: Klipboard does not accept agency speculative resumes. We only accept CVs from agencies on our PSL who have been assigned specific positions. Do not forward resumes to our careers site or to Klipboard employees, as this does not constitute an introduction and Klipboard will not be liable for any candidate ownership or fees related to unsolicited resumes.
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