The Role
We\'re looking for three Freelance Event Producers to support the smooth running of our Christmas light trails.
Events run daily 4pm - 10pm, with producers on site 3pm - 10pm. You\'ll be the key contact for traders and suppliers, ensuring concessions operate smoothly, safety standards are met, and guests enjoy a high-quality festive experience.
Event Dates & Rates
Windsor Great Park, Windsor
* 9-13 Nov; 22-23 Nov; 29-30 Nov; 6-7 Dec; 13-14 Dec; 19-21 Dec; 23 Dec; 25-27 Dec; 1 Jan (21 days)
* £250 per day, no travel expenses
Key Responsibilities
Trader & Supplier Management
* Act as liaison for traders, ensuring adherence to event guidelines and Togather\'s quality standards
* Complete opening checklists
* Conduct daily quality standards checks as well as queue monitoring, tidiness, and POS troubleshooting
* Resolve trader-related issues swiftly and escalate unresolved matters when necessary to Lead Producer and/or Event Control and/or Event Organiser
On-Site Event Coordination
* Attend Event Organiser briefings to receive key operational information
* Ensure traders have access to necessary utilities, stock deliveries, and waste disposal facilities
* Perform daily health & safety checks, ensuring compliance with food hygiene, fire safety, and licensing regulations
Financial Oversight & Reporting
* Monitor revenue protection adherence, ePOS usage, and agreed contract terms
* Ensure licensing compliance for bars, including Challenge 25 and pricing regulations
* Compile debrief reports summarising event performance, supplier feedback, and areas for improvement
Health, Safety & Sustainability
* Enforce Togather\'s health & safety policies, conducting structured supplier briefings
* Promote sustainable practices, including recycling, waste separation, and minimising single-use plastics
* Escalate compliance or safety breaches to relevant stakeholders as needed
Collaboration & Communication
* Work closely with event production, operations, and finance teams to ensure seamless delivery
* Document incident reports and ensure proper escalation protocols are followed
Requirements
To be suitable for these roles you must have:
* Experience working on large scale greenfield events
* Thrive while working on-site at events, whether its a weekend, late night or early morning!
* Previously managed multiple F&B traders onsite
* Highly organised and tech savvy. Our platform, tech & automation are at the heart of what we do
* Have the right to work in the UK without sponsorship
* Be a proactive problem solver with hands on event experience, strong people skills, and a calm head under pressure
If you\'re available this festive season and want to help deliver magical Christmas events, we\'d love to hear from you!
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