Overview Were currently recruiting for an experienced Legal Secretary to join a well-established law firm in their Probate department, based in Mansfield. This role offers the opportunity to provide high-quality administrative and secretarial support to fee earners, helping ensure the department operates efficiently and effectively.
Ready to make your application Please do read through the description at least once before clicking on Apply.
Key Responsibilities Manage and process incoming post, ensuring any key dates or urgent matters are identified and acted upon promptly.
Prepare accurate legal documents, correspondence, and forms from digital dictation, written, or verbal instruction, using templates and precedents where required.
Handle incoming telephone calls, take clear messages, and ensure timely communication with the relevant fee earner.
Maintain diaries, organise appointments, and assist with meeting preparation to support smooth day-to-day operations.
Meet and liaise with clients both in person and over the phone, delivering a professional and courteous service at all times (note: no legal advice to be provided).
Maintain confidentiality of all client and firm information at all times.
Liaise with third parties such as solicitors, barristers, courts, and other professionals as necessary.
Establish and maintain organised electronic and paper filing systems, ensuring accurate record-keeping and file management.
Open and close client files in line with firm procedures, including preparing files for archiving.
Prepare outgoing correspondence and manage document dispatch in a timely and accurate manner.
Provide support and guidance to trainee or temporary secretaries when required.
Contribute to personal and professional development, as well as the wider objectives of the team.
Undertake additional administrative or ad hoc duties as requested.
Requirements Previous experience as a PA/Secretary, ideally within a Private Client or Probate department.
Excellent typing and document production skills, including digital dictation.
Strong organisational skills with a keen eye for detail.
Confident communicator with excellent client service skills.
Ability to manage multiple tasks and priorities in a busy legal environment.
Proficiency in Microsoft Office and familiarity with case management systems.
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