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An Accounts Payable Assistant completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The daily duties include;
Timely processing and payment of all supplier invoices and staff expense claims
Administration of the Corporate card account
Charging invoices to the correct accounts and cost centres
Paying vendors and purchase order, contract, invoice, or payment discrepancies
Reconciling vendor accounts statements and related transactions
Ensuring credit is received for outstanding memos and issuing stop-payments where required
Processing and reviewing employee expense reports for adherence to policy
Maintaining historical records by filing documents
Mailbox management and query resolution
Adhere to governance and controls that are in place
Experience / Competences
Right to live and work in the UK
Experience of working in an accounting environment, interacting with stakeholders across multiple functions and locations
Experience of processing a high volume of invoices on a monthly basis
Experience of working to strict month end close deadlines
Experience of dealing with multiple AP sub-ledgers and multi-currency transactions
Experience of payment platform and banking software
Experience of VAT reporting and the data required to report accurately
Experience of reporting in a KPI driven environment
Experience working in the financial services sector
Experience of using Oracle Financials/ Oracle E-Business Suite
The job description will be maintained by the Human Resources department. It will be updated if there are changes to the duties and/or responsibilities
Ability to build strong relationships across Finance and other functional areas
Ability to solve problems
Ability to react to changing requirements and adjust processes and approach
Ability to work to tight deadlines and demonstrate initiative
Excellent written and oral communication skills
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