Job Title
Senior Medical Staffing Officer – Lewisham and Greenwich NHS Trust
Overview
Join our dynamic Medical Staffing Team as a Senior Medical Staffing Officer and play a vital role in supporting Doctors in Training across Lewisham and Greenwich NHS Trust. You'll lead on junior doctor rotations, manage end‑to‑end recruitment and onboarding processes, and ensure accurate ESR setup and pay for all trainees. Acting as a specialist advisor, you'll provide expert guidance on the 2016 Terms and Conditions for Doctors in Training, resolve complex pay queries, and work closely with NHS England, Royal Colleges, Finance, Medical Education, and clinical teams.
Responsibilities
* Lead and coordinate all junior doctor national rotations, ensuring smooth delivery and timely communication with NHS England and internal departments.
* Oversee the preparation and issuing of work schedules for Doctors in Training, including Less Than Full Time (LTFT) trainees.
* Manage end‑to‑end recruitment and onboarding processes, ensuring all pre‑employment checks, clearances, and ESR entries are completed accurately and on time.
* Act as the first point of contact for medical staffing queries, providing expert advice on the 2016 Terms & Conditions for Doctors in Training.
* Handle and resolve complex pay queries, liaising closely with payroll and Finance to ensure accurate payments and vacancy management.
* Issue honorary contracts and ensure compliance with Trust policies and employment standards.
* Coordinate rotation gaps and liaise with departments to arrange Clinical Fellows where needed.
* Support Doctors in Training with relocation expenses, maternity/paternity processes and employment documentation (e.g., ILR letters, certificates of employment).
* Supervise the Band 4 Medical Staffing Officer and support junior team members, including training and day‑to‑day oversight.
* Attend regional and local medical HR meetings, representing the Workforce Directorate.
* Contribute to workforce reporting, data management and departmental improvement initiatives.
Qualifications
* Postgraduate Diploma or equivalent.
* Evidence of continuing personal development.
* CIPD Qualified.
* Experience of working within a Medical Staffing environment.
* Experience of working within the NHS.
* Extensive experience of working within a Human Resources function across a broad range of HR functions.
* Extensive experience of advising managers on employee relations issues such as discipline and grievance; sickness absence.
* Knowledge of employment law and HR practices.
* Knowledge of medical & dental terms and conditions of service.
* Knowledge of HR issues affecting medical staff such as Doctors in Training Hours.
* Ability to identify problems and develop appropriate and pragmatic solutions to meet them.
* Ability to communicate verbally and in writing in a clear, concise and effective way to staff and managers at all levels.
* Excellent attention to detail.
* Ability to manage a diverse workload and to meet set deadlines.
* Ability to work in a team and undertake a variety of roles to get a job done.
Equalities and Diversity
We are an equal opportunity employer and value diversity within our workforce.
Benefits
Salary: £32,073 to £39,043 per annum plus HCAS.
Contract
Permanent
Working Pattern
Full‑time, Part‑time, Job share, Flexible working.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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