Roles and Responsibilities
This role has the following responsibilities and outputs:
1. Checking, coding, and processing supplier invoices, including G&A and Operated transactions.
2. Uploading invoices into Maximo.
3. Preparing weekly payment runs.
4. Sorting and prioritising mail received by the accounts payable team, including managing a shared accounts payable email inbox.
5. Dealing with queries from suppliers and internal departments/teams.
6. Performing regular (minimum monthly) reconciliation of supplier statements.
7. Setting up new suppliers or updating existing supplier details in Maximo and SUN.
8. Setting up staff expenses accounts in SUNSystems and Time@Work, updating details as needed.
9. Conducting balance sheet reconciliations.
10. Providing training and support to the AP placement student.
11. Handling ad hoc journal postings as required.
12. Serving as Maximo Superuser.
13. Assisting with reporting tasks as needed.
14. Supporting process improvement initiatives when required.
15. Performing various ad hoc duties as assigned.
Job Specific Skills and Knowledge
* Demonstrable Accounts Payable experience is preferred.
* Experience with invoice processing systems is essential.
* Experience utilizing AI in invoice processing would be advantageous.
* Experience with Maximo and/or SUN accounting systems (or equivalent) is preferred.
* Knowledge of Chart of Accounts (COA) and journal entry preparation is a plus.
* Experience with service receipting of invoices is preferred.
* Knowledge of VAT, especially related to offshore operations.
* Experience managing a shared mailbox.
* Experience with new system implementation is advantageous.
* Proficiency in Microsoft Office is essential.
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