**We are seeking a reliable and proactive individual to join our small, family-run, female-owned business as a Part-Time Finance & Office Assistant. This is a flexible role, perfect for someone who is dependable, uses their own initiative, enjoys a challenge, is keen to make the role their own, and understands the critical importance of confidentiality.
Key Responsibilities
Working direct to the CEO:
Financial Administration:
• Managing day-to-day financial tasks using Xero accounting programme.
• Assisting with invoicing, reconciliations, and expense tracking.
• Supporting the processing of salaries.
• Making payments to suppliers and managing related queries.
• Liaising effectively with our external accountant.
• Ensuring a robust financial management system is maintained between our salons and Head Office.
• Proactively identifying opportunities to improve financial efficiency and make savings wherever possible.
Office Management:
• Handling all aspects of Office 365 systems, including email and diary management.
• Implementing and maintaining efficient office processes and policies.
• General administrative support as needed.
HR & Communication Support:
• Maintaining our online HR system, ensuring data accuracy and compliance.
• Acting as the first point of contact for our group of salons, fielding queries and directing communications effectively to Head Office.
Skills & Experience
• Proven experience with Xero accounting programme is essential.
• Proficiency in the full Microsoft Office 365 suite.
• Strong organisational skills with a track record of effective email and diary management.
• Experience in a similar administrative or finance role, ideally within a small or independent business.
• Familiarity with maintaining online HR systems is highly desirable.
• Excellent communication skills, both written and verbal, for effective interaction with salon teams and external partners.
• The ability to work independently and use your own initiative to solve problems.
• A high degree of reliability, dependability, and discretion.
This is a fantastic opportunity for a dedicated individual to become a key part of our team, with hours that can be tailored to suit your lifestyle.**