The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement. Artificial intelligence (AI) is a set of technology that can perform various tasks that typically required human intelligence. Your application is your opportunity to demonstrate to us how you meet the requirements of the role. We recognise that AI tools can support accessibility, equity and confidence for applicants. However, it’s important that examples and responses genuinely reflect your own experience and abilities, as these will be explored further during the selection process. AI must not be used to provide misleading or false information during any stage of the application journey. Further guidance can be found in the NLPSS Applicant Toolkit https://royalfree.pagetiger.com/cuuomnr/1. University College London Hospitals NHS Foundation Trust is committed to fair and transparent recruitment and requires applicants to provide accurate information, as misleading details may affect their application or employment and may be verified in line with the Fraud Act 2006. For further information please visit https://royalfree.pagetiger.com/cuuomnr/1. Job overview This role offers an exciting opportunity to join the Radiotherapy (RT) and Proton Beam Therapy (PBT) team at UCLH. The post holder will provide comprehensive executive assistant and quality administrative support across the services. The postholder will be based in the Radiotherapy and Proton Beam Therapy department in the Uinversity College Hospital and Grafton Way Building. UCLH is seeking a committed individual with the energy and focus to continue building on the existing service of excellence. Radiotherapy services at UCLH are delivered across two departments. The photon department is equipped with Varian TrueBeam systems with advanced imaging packages and 6DoF couches. The department has a comprehensive brachytherapy suite and a Gulmay skin unit. UCLH is one of only two NHS sites delivering proton beam therapy across the NHS. The proton beam therapy (PBT) department is equipped with Varian ProBeam gantries with advanced imaging packages and robotic couches. Both departments have a dedicated CT scanner and the PBT department also has a dedicated MRI scanner. The department delivers radiotherapy services for a broad spectrum of cancers comprising of common cancers as well as specialist treatments including brachytherapy, and total body irradiation. The PBT department focus’s predominantly on head and neck, brain and sarcoma treatment sites. Paediatrics and TYAs make up approximately one third of the patient cohort. Please note this advert may close early, due to high numbers of applicants. Advert The postholder will provide full and comprehensive executive assistant and quality administrative support to the Radiotherapy Services Manager, Proton Beam Therapy Operational Lead and Radiotherapy Services Quality Manager. They will work closely with the radiotherapy services Quality Team in the maintenance of the quality management system. They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate data. The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement. Working for our organisation University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research. We provide first-class acute and specialist services across eight sites: University College Hospital (incorporating the Elizabeth Garrett Anderson Wing) National Hospital for Neurology and Neurosurgery Royal National ENT and Eastman Dental Hospitals University College Hospital Grafton Way Building Royal London Hospital for Integrated Medicine University College Hospital Macmillan Cancer Centre The Hospital for Tropical Diseases University College Hospital at Westmoreland Street We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology. We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040. Detailed job description and main responsibilities For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. To provide full administrative support and diary management to the Radiotherapy Services Manager or Proton Beam Therapy Operational Lead • To provide full administrative support to the RT/PBT technical lead radiographer, Pre-treatment lead radiographer and Research and Development lead radiographer. • To provide full and comprehensive administrative support to the Radiotherapy Services Quality Manager. • To organise regular and ad hoc meetings for the RT/PBT department including venues, generation and distribution of agendas, minutes and other documentation and the recording of notes and minutes during meetings. • Ensure that recorded actions from meetings are followed up and acted on within the agreed timescale. • Assist members of the RT/PBT Department with the booking of travel and accommodation as required. • Assist team leads in recording of planned and unplanned leave and overall support of ESR and HealthRoster system to managers in RT/PBT. • To play a pivotal role in the stock control and purchasing of consumables for the whole RT/PBT department. • To actively maintain the ISO 9001:2008 Quality System. • To support the department in times of inspection, external audit or accreditation. • To undertake internal quality system audits. • To support the Cancer Division Audit Programme and to support the designated clinical audit lead to deliver this. • To support the Information & Support Superintendents in the development and production of a wide variety and large number of departmental site-specific patient information leaflets and booklets. • To provide QA administrative support to the Superintendent Radiographers in order to contribute to the efficiency of the PBT department. • To provide QA administrative support and appropriate documentation to other staff within the establishment in order to contribute to the efficiency of the department. • To provide QA administrative support/documentation to students, APs, and other members of staff undergoing training in the department, thus facilitating their ongoing education. • To assist with Data entry on to clinical systems. This may involve data entry into the planning database, amending/ inputting data into ARIA and running reports from the departmental databases and ARIA. • Review performance data, trends, and processes, and using analysis and judgement to identify and propose opportunities for development and improvement. • To review statistical process charts and advise the services team leads in changes that may require attention or to note. • To participate in monitoring compliance against nationally relevant targets • To prepare quality reports for presentation at meetings within the Trust, Radiotherapy Network Meetings, NHSE level meetings and those undertaken with any Private providers. Come and be a part of the best NHS trust in England to work for, according to our staff* * UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row. UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working. To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH? At UCLH, we have a real ‘One Team’ ethos, and our values – safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the 1 NHS Acute Trust to work for in the whole of England. At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity. UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working. We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few. Additionally, UCLH Arts and Heritage’s staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more. We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity. We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes. This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application. Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly. Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion. The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.