Job Description
Personal Assistant and Office Manager Lutterworth, Leicestershire Competitive Salary Are you a PA with experience handling confidential administrative support to the two Directors?Would you describe yourself as professional in both written and verbal capacity?Do you want to join a highly reputable, award-winning organisation that pride themselves on client excellence?The Company: ER Recruitment are working with a respected business who are looking for a Personal Assistant to join them. This Personal Assistant role will provide dedicated support to two Directors of a well-established consultancy. This is a varied and fast-paced role requiring excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.
The ideal candidate will demonstrate discretion, initiative, and a proactive approach to supporting senior management as well as supporting a busy office. Role & Responsibilities of the Personal Assistant: Manage diaries and schedules for two DirectorsType and prepare a variety of documents, including reports on behalf of the businessUse Docusign to obtain client signatures on documentationEnsure compliance with Anti-Money Laundering procedures, including collecting ID documentation from clientsCommunicate with insurance providersCoordinate six-monthly inspectionsHandle enquiries, arrange viewings, and update client information on Agency PilotSupport with opening client files and maintaining both current and archived filing systemsManage ordering of office supplies, food, and beveragesRecord and maintain the staff holiday calendar on behalf of the HR DirectorOrganise and oversee work carried out by contractors at the company premisesAct as the main point of contact for scheduling IT maintenance with the external IT providerTrack and record Continuing Professional Development (CPD) activities for the DirectorsMaintain records of Directors mileageAbout You as the Personal Assistant: Excellent spelling, grammar, and attention to detailHigh-level typing ability, including experience with audio transcription using DictaphoneProfessional, confident, and articulate communication stylePreferably a background within a corporate, regulated environment.Clear and professional telephone mannerOutstanding organisational skills and time management, with the ability to work effectively under pressure and meet tight deadlinesProficient in Microsoft Office applicationsFamiliarity with property management software and CRM systems such as Propman and Agency Pilot is desirable, though full training will be providedOpen to adopting and integrating AI technology into office workflowsTeam-oriented with a collaborative approachPossession of a full UK driving licencePlease note by applying for this role you give consent for ER Recruitment to retain your CV for up to 24 months for the purposes of assisting you to find your next role unless you notify us otherwise. While we aim to get back to all applicants however if you do not receive a response within seven working days then unfortunately your application has been unsuccessful on this occasion.
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