Job Overview
37.5 hours per week to be worked Monday‑Friday 9am‑5pm.
Based at Whiston Hospital.
We are looking for an organised and proactive Personal Medical Secretary to support our Respiratory Consultants and clinical teams. This is a key role within a fast‑paced specialty where excellent administrative support is essential to providing high‑quality patient care.
The JD & PS are currently under AfC review and are subject to change.
Responsibilities
* Provide comprehensive secretarial support to Consultants and the wider Respiratory team.
* Manage diaries, appointments, clinical correspondence and audio typing.
* Support meetings, prepare documents and take minutes.
* Liaise with patients, clinicians and departments professionally and efficiently.
* Ensure timely handling of referrals, investigations and patient queries.
About You
We’re looking for someone who is:
* Highly organised with strong audio typing and administrative skills.
* Able to work independently in a busy environment.
* Confident communicating with patients and clinical staff.
* Accurate, detail‑focused and discreet.
If you’re motivated, adaptable and committed to delivering excellent support in Respiratory we would love to hear from you.
Qualifications – Essential
* GSCE Standard or Higher
* RSA 3 – Typing / Word Processing
* RSA 3 – Medical Audio Typing
* Good English Language Skills
* Medical Terminology
Qualifications – Desirable
* Shorthand / Speed Writing
* Secretarial Diploma
* ECDL
* CLAIT award
Experience – Essential
* Minute Taking
* Microsoft Office Experience
* Ability to work as part of a team
* Previous Medical Secretary Experience
* Medical Audio Typing
Experience – Desirable
* 2 years’ experience in a similar role or equivalent knowledge
Skills – Essential
* Excellent IT Skills
* Excellent organisational skills
* Ability to communicate professionally at all levels
* Excellent Word Processing and Keyboard skills
* Ability to organise workload effectively and prioritise
* Use of all Microsoft Office software, Word, Excel, Access, Powerpoint
* Ability to use initiative to solve problems
Skills – Desirable
* Knowledge of Trust computer systems
Other Criteria
* Highly developed interpersonal skills
* Ability to use own initiative and work independently
* Capability to adapt to most situations
* Reliable and conscientious
* Ability to maintain control of stressful situations
* Able to work the hours and undertake duties required
* Ability to travel across hospital sites when required
* Possess a friendly and approachable personality
* Ability to show understanding an appreciation
* Comply with Trust policies and procedures at all times
* Ability and willingness to undergo further training for the post
* Maintain confidentiality at all times
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