We are seeking a proactive and detail-oriented Quotation Coordinator to support our sales team. The role involves contacting suppliers, obtaining prices and quotations, and preparing competitive costings for our sales team to present to clients. This position is key to ensuring that our company remains competitive, profitable, and responsive to customer needs.
Key Responsibilities
* Supplier Communication
* Contact existing and potential suppliers daily to request quotations and pricing updates.
* Build and maintain positive supplier relationships to ensure reliable and timely responses.
* Negotiate pricing, payment terms, and delivery conditions to achieve best value.
* Quotation Management
* Obtain and compare supplier quotations, ensuring accuracy and completeness.
* Identify the most cost-effective and suitable options based on customer requirements.
* Prepare structured quotations and cost breakdowns for the sales team.
* Collaboration with Sales Team
* Provide accurate pricing and product details to the sales team in a timely manner.
* Liaise with sales colleagues to clarify client requirements before approaching suppliers.
* Ensure the sales team is equipped with competitive, profitable pricing to present to clients.
* Data & Reporting
* Track quotation requests, responses, and conversion rates.
* Prepare simple reports on supplier performance, pricing trends, and cost savings.
Daily Tasks
* Review incoming quotation requests from the sales team.
* Contact suppliers by phone/email to request up-to-date prices.
* Follow up with suppliers to ensure timely receipt of quotations.
* Compare and evaluate multiple supplier offers.
* Prepare pricing sheets and quotations for the sales team to send to clients.
Skills & Attributes
* Strong communication and negotiation skills.
* Operational knowledge ideally for all Air, Road and Sea freight.
* Excellent attention to detail and accuracy.
* Organised and able to manage multiple quotation requests at once.
* Proactive, results-driven, and comfortable working to deadlines.