PERSON SPECIFICATION
Notes to job applicants:
* You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
* You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
* The stage in the process when the criteria will be measured is outlined in the table below.
* Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
* Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
* In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.
SECTION 1 - ESSENTIAL CRITERIA
Essential criteria will initially be measured at the shortlisting stage and may also be further explored during the interview/selection stage. Applicants should clearly demonstrate how, and to what extent, they meet these criteria.
* Have either (A) or (B):
o A third level qualification (UK Qualification and Credit Framework Level 4), or an equivalent or higher qualification in business, finance or administration PLUS a minimum of two years’ experience working in an administrative and/or finance role.
o Five years’ experience working in an administrative and/or finance role.
* Shortlisting by Application Form.
* Skills / Abilities
o Demonstrable evidence of proficiency in the use of computer packages, including Microsoft Word, Excel, PowerPoint and Outlook.
SECTION 2 - ESSENTIAL CRITERIA
Additional essential criteria measured during the interview/selection stage.
* Knowledge
o Evidence of knowledge of the requirements of a Senior Executive Officer.
* Interview Skills / Abilities
o Proven effective planning and organisational skills and an ability to work under pressure to meet deadlines.
o Evidence of a customer focused approach to work.
o Demonstrable people management and team skills to successfully motivate and manage others.
o Evidence of sound interpersonal and communication skills.
* Interview Values Orientation
o Evidence of how your experience and approach to work reflect the school’s values/ethos. Information about the school’s values/ethos is available on the school website.
INTERVIEW SECTION 3 - DESIRABLE CRITERIA
Desirable criteria may be applied to help determine a manageable pool of candidates.
* Evidence of experience in the use of computerised financial systems.
* Evidence of experience in using the C2K system and finance management system software.
* Evidence of experience working in a school or college setting.
* Demonstrable working knowledge of the Local Management in Schools Scheme.
* Shortlisting by Application Form.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointment to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you will be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre‑employment stage. Further information can be accessed at NI Direct or the Department of Justice.
JOB DESCRIPTION
JOB TITLE: Senior Executive Officer
REPORTS TO: School Principal
RESPONSIBLE FOR: Support staff
JOB PURPOSE: To be responsible for matters of school management relating to general administration, finance and non-teaching staff.
MAIN DUTIES AND RESPONSIBILITIES
* Supervision
o Supervision of appropriate staff including management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare).
o Identify and provide on‑job training to appropriate staff.
* General Administration
o Provide administrative, clerical and secretarial support for the school staff and Board of Governors.
o Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport etc.
o Complete and submit all records and returns as required.
o Contact relevant personnel to receive and provide information.
* Purchasing and Supplies Administration
o Operate and oversee requisitioning procedures, including ordering, purchasing, receiving, checking, storage and distribution of resources.
o Stock control of resources.
o Arrange for maintenance of equipment in association with other school and board staff.
* Finance
o Develop, control, monitor and report on all financial systems as appropriate including the school’s delegated budget and financial management system cost centres.
o Responsible for all cash handling and banking arrangements.
o Contact relevant personnel and provide appropriate support in relation to financial procedures.
* Estate Management
o Co‑operate with appropriate staff in the administration of maintenance, decorative and minor building works including the issue of works orders and costings.
* Other duties
o Assist work placement students with practical tasks and assignments within the school office (where appropriate).
o Other duties as may be assigned within the level of the job.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. The post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times.
The Education Authority is an Equal Opportunities Employer.
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