NCHQ Leach Building, Whale Island, W Battery Rd, Portsmouth, PO2 8BY Job Summary Navy Command Headquarters (NCHQ) is the nerve centre of the Naval Service. It supports operations around the globe and provides the ships, people, aircraft and equipment to deliver the UK’s defence policy. In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Ministry of Defence and across the wider Civil Service. The Submarine Directorate in Navy Command is responsible for all submarine in service capability and availability, including oversight of the Submarine Flotilla and Clyde Naval Base. The Clyde Capital Infrastructure Programmes (CCIP) comprise new build facilities and refurbishments to support current and future operations on His Majesty’s Naval Base (HMNB) Clyde. This includes Government Major Programmes & Projects. This is an exciting time to join the team, the delivery environment is both challenging and rewarding. Working as a Functional Lead within the Clyde Capital Programmes Integrated Programme Management Office (CCP IPMO) the role of Resource, Recruitment and Training Lead will use their experience to define the people resources required for current and future programmes to support successful delivery. You will lead the Resource, Recruitment and Training Team to support all aspects of workforce requirements. This position is advertised at 37 hours per week. Job Description Resource Planning This will involve identifying where and when resource is needed, support successful recruitment campaigns for all programme and project roles, identify physical requirements for the growing team and provide recommendations to problem solve and flex resource to support the outputs of CCP IPMO. You will update, manage and deliver the 1-5yr workforce planning model and use this information to baseline programme progress, provide information for effective decision making or identify issues for escalation. You will support with the development of the CCP training requirements. You will support budget forecasting, management and allocation in accordance with MOD standards. You will provide high quality information on workforce to support timely and effective decision making to CCP Senior Leadership Team and the Senior Responsible Owner either at Project/ Programme Boards or ad hoc requests when required. Recruitment This will involve leading on all recruitment activities and providing support to each Hiring Manager in order to successfully onboard the best candidates to CCP. You will support in the prioritising and requesting of resource to meet demands ensuring compliance with employment laws and MOD recruitment policies, and DBS to make sure campaigns are on time You will work with each hiring manager to understand and fulfil recruitment requirements, using innovative marketing strategies, providing advice on Job adverts, where possible aligning to the Programme Delivery Competency Framework, selection methods and manage the end-to-end recruitment cycle concluding with successful onboarding to the team. This includes managing the communications for all recruitment campaigns and providing the relevant onboarding documentation for each successful campaign. Collaborate with HR colleagues to share learning and work collaboratively to drive efficiencies to attract and retain the best talent for Clyde Capital Programmes. You will build and maintain a network of key stakeholders driving collaboration to improve service delivery. You will develop, review and maintain all recruitment documents and share best practice with the wider CCP teams Training Training is an essential requirement for everyone working within the CCP. You will provide SME advice and advance the CCP training strategy for mandatory, role specific and personal development in line with MOD standards and PCDF. You will develop the CCP Training Strategy. You will manage the CCP annual review of training requirements and lead on the development of each years bid. You will use innovative thinking to provide alternative training for the CPP team You will develop the guidance for required training for each role and use this to support Personal Development Plans for the CPP Team In line with allocated budget make recommendations to the Head of IPMO on how training requirements can be met Develop and maintain CCP training registers including Suitably Qualified Experienced People (SQEP) and Nuclear SQEP positions and ensure that all training and Site specific training, membership of professional bodies and certificates are updated and renewed when required. You will undertake regular reviews of training requirements and use this information to support future planning and funding requests. IPMO Support The CCP IPMO is expanding to support all current and emergent programmes within the CCP. The CCP IPMO provides a centralised function and forward deploys resource into the programmes to drive consistency and maintain MOD standards to support successfully programme delivery. You will support other Function Leads and the Head of IPMO to develop and update strategies, support IPMO initiatives, deputise for other Functional leads and Head of IPMO when required and drive your team to meet the Function outputs. Leadership You will inspire, motivate and engage your team to support the CCP IPMO and wider CPP. Manage and provide leadership support for team members to support delivery of outputs. Ensure performance is managed consistently and fairly, including Diversity and Inclusion principles and provide regular feedback. Identify and develop capability needs, ensuring robust Development Plans are in place for yourself and your team. Ensure own and team’s compliance with mandatory requirements. Work with other teams across the CCP IPMO, CCP and HMNB Clyde establishment community, by providing positive working environment and empowering the teams at all levels. Provide support to Line Manager and Programme Director to deliver departmental outputs with minimal supervision. Resource Planning This will involve identifying where and when resource is needed, support successful recruitment campaigns for all programme and project roles, identify physical requirements for the growing team and provide recommendations to problem solve and flex resource to support the outputs of CCP IPMO. You will update, manage and deliver the 1-5yr workforce planning model and use this information to baseline programme progress, provide information for effective decision making or identify issues for escalation. You will support with the development of the CCP training requirements. You will support budget forecasting, management and allocation in accordance with MOD standards. You will provide high quality information on workforce to support timely and effective decision making to CCP Senior Leadership Team and the Senior Responsible Owner either at Project/ Programme Boards or ad hoc requests when required. Recruitment This will involve leading on all recruitment activities and providing support to each Hiring Manager in order to successfully onboard the best candidates to CCP. You will support in the prioritising and requesting of resource to meet demands ensuring compliance with employment laws and MOD recruitment policies, and DBS to make sure campaigns are on time You will work with each hiring manager to understand and fulfil recruitment requirements, using innovative marketing strategies, providing advice on Job adverts, where possible aligning to the Programme Delivery Competency Framework, selection methods and manage the end-to-end recruitment cycle concluding with successful onboarding to the team. This includes managing the communications for all recruitment campaigns and providing the relevant onboarding documentation for each successful campaign. Collaborate with HR colleagues to share learning and work collaboratively to drive efficiencies to attract and retain the best talent for Clyde Capital Programmes. You will build and maintain a network of key stakeholders driving collaboration to improve service delivery. You will develop, review and maintain all recruitment documents and share best practice with the wider CCP teams Training Training is an essential requirement for everyone working within the CCP. You will provide SME advice and advance the CCP training strategy for mandatory, role specific and personal development in line with MOD standards and PCDF. You will develop the CCP Training Strategy. You will manage the CCP annual review of training requirements and lead on the development of each years bid. You will use innovative thinking to provide alternative training for the CPP team You will develop the guidance for required training for each role and use this to support Personal Development Plans for the CPP Team In line with allocated budget make recommendations to the Head of IPMO on how training requirements can be met Develop and maintain CCP training registers including Suitably Qualified Experienced People (SQEP) and Nuclear SQEP positions and ensure that all training and Site specific training, membership of professional bodies and certificates are updated and renewed when required. You will undertake regular reviews of training requirements and use this information to support future planning and funding requests. IPMO Support The CCP IPMO is expanding to support all current and emergent programmes within the CCP. The CCP IPMO provides a centralised function and forward deploys resource into the programmes to drive consistency and maintain MOD standards to support successfully programme delivery. You will support other Function Leads and the Head of IPMO to develop and update strategies, support IPMO initiatives, deputise for other Functional leads and Head of IPMO when required and drive your team to meet the Function outputs. Leadership You will inspire, motivate and engage your team to support the CCP IPMO and wider CPP. Manage and provide leadership support for team members to support delivery of outputs. Ensure performance is managed consistently and fairly, including Diversity and Inclusion principles and provide regular feedback. Identify and develop capability needs, ensuring robust Development Plans are in place for yourself and your team. Ensure own and team’s compliance with mandatory requirements. Work with other teams across the CCP IPMO, CCP and HMNB Clyde establishment community, by providing positive working environment and empowering the teams at all levels. Provide support to Line Manager and Programme Director to deliver departmental outputs with minimal supervision. Person specification Essential Experience Working within MOD and/ Navy Command HR policies Resource planning Running recruitment campaigns at a fast pace. Working with high level stakeholders across multi organisations CIPD level 5 or willing to work towards this DMPP reports Oleeo VX Experience CP&F Experience Dashboard experience Strong experience of Microsoft 365 platforms Desirable Experience Working within a programme on the DMPP Working in a complex multi stakeholder programme environment Ability to review data and make recommendations for change to senior managers Behaviours We'll assess you against these behaviours during the selection process: Leadership Working Together Developing Self and Others Managing a Quality Service Alongside your salary of £59,690, Ministry of Defence contributes £17,292 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style. Sift Stage At Sift, you will be assessed agaisnt the following Success Profiles Experience: Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements. Candidates will be required to complete a Statement of Suitability/Personal Statement of no more 500 words, providing details relevant to the essential and desirable experience in the job advert. The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview. Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. Interview Stage At interview, you will be assessed against your Experience and the following Success Profiles Behaviours: Leadership Working Together Developing Self & Others Managing a Quality Service Further Information Candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : navysm-dirclyderesource@mod.gov.uk Email : navysm-dirclyderesource@mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.