Executive Assistant to Marketing, Product & Growth VP
Join to apply for the Executive Assistant to Marketing, Product & Growth VP role at Deliveroo
About The Role
As an Executive Assistant, you will support three of our Vice Presidents: the VP of Marketing, the VP of Regional Growth, and the VP of Product. You will be a key member of our collaborative EA team, working closely with colleagues to ensure smooth administrative operations and enhance the efficiency of these leadership roles within our Business & Commercial organization.
Core Responsibilities
* Proactive Diary Management: Manage complex calendars for multiple executives, coordinating meetings across different locations and time zones with attention to detail.
* Meeting Preparation: Ensure executives are well-prepared by organizing and distributing necessary documents, agendas, and pre-reading materials.
* Logistical Coordination: Book meeting spaces, arrange for guests, and source external venues as needed, managing all logistical details.
* General Administration: Process expense reports, raise purchase orders, manage courier services, and handle invoice processing efficiently. Maintain key documents.
* Travel & Logistics: Research and book travel arrangements, including flights, accommodations, ground transportation, and handle visa applications when necessary.
Extended Responsibilities
* Event & Team Support: Organize or support team events, offsites, workshops, and social activities to foster team cohesion.
* Project Management: Handle ad hoc projects and initiatives, demonstrating organizational and problem-solving skills.
* Policy Compliance: Adhere to company policies, including Travel & Expense policies.
* Team Collaboration: Contribute to a positive team environment and participate in team events.
* Company Engagement: Engage in company culture through social events and ERG initiatives.
* Cross-Functional Collaboration: Work effectively with stakeholders across the business, including Facilities, Tech, and AV teams.
Requirements
* Proven experience as an Executive Assistant supporting multiple stakeholders, ideally in a fast-paced environment.
* Proficiency in managing complex calendars and coordinating across time zones.
* Strong organizational skills for preparing meeting materials and handling logistics.
* Experience in processing expense reports and managing travel arrangements.
#J-18808-Ljbffr